OpenSuppliesEuropeanOpen
EU public procurement multifunctionals
Stichting Yulius · Open · 1 lots · 425406
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100 · Printers and plotters
Estimated value
Not published
To deadline
74d
Aug 30, 2026 · 21:59
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
EU procurement for the supply, management, and maintenance of multifunctionals and print management software for Stichting Yulius. The award is based on the best price-quality ratio via a fictitious deduction methodology.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderMultifunctionals
01What is being requested
The supply and management of approximately 80 multifunctionals and optionally 10 printers on a rental basis, including a SaaS print and scan management solution, maintenance, and consumables for a term of 5 years with extension options.
Selecting a single supplier capable of providing the supply and management of multifunctionals and printers, including associated software, maintenance, and services for the various locations of Yulius.
1EU public procurement multifunctionals—
02Strategic insight
Strategic insight · AI analysis
Ensure a very SMART formulated plan of approach to guarantee quality. Focus on the fictitious deduction by offering additional added value in the management solution. Do not forget to arrange ISO certifications in a timely manner for evidentiary purposes.
03Points of attention
Important · 4
The submission for the qualitative criteria has a maximum word count of 3,500.Important
A score of 'E' on the qualitative criteria leads to a knock-out.Important
The contract is concluded on a 0-volume basis, where consumption is invoiced based on actual usage.Important
Bidders must take into account the existing ICT Infrastructure of Yulius.Important
04Can I take part?
Financial · 1
Adequate professional liability insurance with a minimum coverage of € 1,000,000.00 per claim, whereby the contracting authority is primarily co-insured.Financial
Technical · 2
References per core competency for: supply of MFPs of comparable scale, maintenance of equipment, supply/installation/maintenance of SaaS print and scan management solution, and supply of supplies. References may not be older than 5 years.Technical
Bidder and subcontractor possess evidence of ISO 9001-2015 or equivalent and ISO 27001 or equivalent.Technical
Professional capability · 1
Bidder is registered in a commercial register of a Chamber of Commerce.Professional capability
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
K1 Print and scan management solution€ 187.500,00
Description of the offered print and scan management solution, including network integration, additional benefits, information security, scan link to ONS Nedap, stimulating conscious printing behavior, and management of single function printers.
K2 Service & flexibility€ 131.250,00
Description of the organization of the service provision, including additional services, incident process handling, proactive monitoring and inventory management, and additional KPIs.
K3 Plan of approach, implementation and returning€ 56.250,00
SMART plan of approach focused on the implementation phase, project structure, communication, and the analysis and optimization of the print environment.
Priceweight n/a
The total tender price stated on the pricing sheet, whereby qualitative scores lead to a fictitious deduction on the price.
07Process & timeline
Closing date for questions regarding the first Memorandum of Clarification
12-06-2026
Sending the first Memorandum of Clarification
26-06-2026
Closing of the tender period
30-08-2026
Assessing tenders
<18-09-2026
Sending provisional award decision
02-10-2026
DPIA
Week 41 t/m 47
Proof of concept
Week 44/45
Final award
20-11-2026
Signing agreement
<27-11-2026
Ready-to-use delivery & commencement date of agreement
01-03-2027
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME96165×
5Dustin Netherlands B.V.SME96109×
6de Rolf groepUnknown9678×
10Tender documents
TN589674 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260518150046pdfMay 19, 2026 · 198 KB
Bijlage 6 ReferentieverklaringpdfMay 19, 2026 · 141 KB
Bijlage 1 ConceptovereenkomstpdfMay 19, 2026 · 283 KB
Bijlage 7 AIVG 2022pdfMay 19, 2026 · 343 KB
Bijlage 8 AIVG 2022 Module ICTpdfMay 19, 2026 · 255 KB
Bijlage 3 UEApdfMay 19, 2026 · 560 KB
Bijlage 11 Gedragscode voor leveranciers YULIUS 4.0pdfMay 19, 2026 · 173 KB
Bijlage 2 Prijzenblad V1xlsxMay 19, 2026 · 150 KB
Bijlage 10 Apparatuur, opties en volumesxlsxMay 19, 2026 · 84 KB
Bijlage 9 Afwijkingen AIVG 2022 en AIVG Module ICT 2022pdfMay 19, 2026 · 197 KB
Bijlage 5 ICT infrastructuurpdfMay 19, 2026 · 92 KB
AanbestedingsdocumentpdfMay 19, 2026 · 382 KB
11Legal themes that may be relevant here
Advies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
12Frequently asked questions
What is the core of the assignment?
Selecting a single supplier for the supply and management of multifunctionals and printers, including associated software, maintenance, and services for the various locations.
What quantities does the delivery involve?
The assignment concerns providing approximately +/- 91 multifunctionals and optionally approximately +/- 10 printers.
What experience must a bidder demonstrate?
Bidders must provide evidence of technical capacity and experience in the supply and maintenance of multifunctionals and printers, including software licenses.
Which general purchasing conditions may apply?
The General Purchasing Conditions for Healthcare (AIVG 2022), deposited with the District Court of The Hague on 14 November 2022 under deposit number 2022/33, may be declared applicable to the agreements.
What is the reference number of the file?
The reference number of the file with the contracting authority is FD/3300BA/93.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263