ClosedSuppliesEuropeanOpenGreen
EU procurement for the rental and maintenance of MFPs
St. Fierder Onderwijs · Open · 1 lots · 358684
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30121300
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
EU procurement for the rental and maintenance of MFPs for the schools of Fierder Onderwijs via a framework agreement.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderGreen / SPPMFPprintingcopying
01What is being requested
The assignment concerns the rental and maintenance of MFPs for Fierder Onderwijs. It concerns a framework agreement for Lauwers College and Dockinga College with an initial duration of 60 and 55 months respectively.
The objective of this procurement is to optimally meet the need for printing, copying, and scanning via the MFPs of Fierder Onderwijs to support the provision of excellent education. Currently, Fierder Onderwijs has three suppliers with different agreements for the MFPs (for more information on this, see the procurement document). The contracting authority wishes to realize as uniform a print environment as possible with this procurement, with a uniform end date. The contracting authority wishes to achieve this goal by means of an EU procurement following an open procedure. Furthermore, this p
1EU procurement for the rental and maintenance of MFPs.—
02Strategic insight
Strategic insight · AI analysis
Ensure a complete technical integration with the Xafax software. Deliver the test prints in a timely manner and according to the strict packaging requirements. Focus on a uniform print environment to meet the client's requirements.
03Points of attention
Important · 5
The test prints must be delivered personally to the contact person or BiC.Important
The test prints must be offered in a closed plain packaging.Important
The test prints must be delivered before the deadline for submission.Important
The first order may deviate by a maximum of 25% from the estimated volume.Important
Bidders must take into account a varying volume due to digital developments.Important
04Can I take part?
Technical · 3
Experience with the rental and maintenance of the requested MFPs and the supply of consumables (fusers, drums, toner, staples, etc.).Technical
Experience with the supply and installation of management software.Technical
Experience with the integration with the described print management software from Xafax for the benefit of the requested machines.Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Criterion 1: Qualityweight n/a
Assessment of the quality of the tender.
Criterion 3: Priceweight n/a
Assessment of the price.
Criterion 2: Flexibilityweight n/a
Assessment of the flexibility.
07Process & timeline
Publication and making procurement documents available
25 november 2024
Deadline for registering for introduction/inspection (viewing/site visit)
6 december 2024
Introduction/inspection (viewing/site visit)
9 december 2024
Deadline for submitting questions 1st Memorandum of Information
13 december 2024
Answering questions 1st Memorandum of Information (NvI)
20 december 2024
Deadline for submitting questions 2nd Memorandum of Information
9 januari 2025
Answering 2nd Memorandum of Information (NvI)
20 januari 2025
Final (fatal) deadline for submitting tender
10 februari 2025
Opening of tender(s)
10 februari 2025
Announcement of intended award decision
Medio maart 2025
Acceptance test/verification
Medio april 2025
Final award
Eind april 2024
Ingangsdatum raamovereenkomst Lauwers College
1 augustus 2025
Ingangsdatum huur en onderhoud Dockinga College
1 februari 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100102×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Lyreco Nederland BVSME9956×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME97165×
6Dustin Netherlands B.V.SME97109×
10Tender documents
2e Nota van Inlichtingen Fierder - MFP's - FIE24MFPpdfJan 21, 2025 · 173 KB
Formulier C - Prijzenblad FIE24MFP VERSIE 21 januarixlsxJan 21, 2025 · 166 KB
1e Nota van Inlichtingen FIE24MFPpdfDec 20, 2024 · 186 KB
Bijlage 12b Beoordelingsformulier Open vragen FIE24MFPxlsxNov 27, 2024 · 139 KB
Bijlage 11 Verwerkersovereenkomst FIE24MFPpdfNov 27, 2024 · 460 KB
Bijlage 5 Begrippenlijst FIE24MFPpdfNov 27, 2024 · 128 KB
Bijlage 3 Algemene Inkoopvoorwaarden Leveringen en Diensten 2023pdfNov 27, 2024 · 440 KB
Bijlage 1 Conceptraamovereenkomst Fierder Onderwijs FIE24MFPpdfNov 27, 2024 · 256 KB
Bijlage 13 Waardes per gunningscriterium FIE24MFPxlsxNov 27, 2024 · 123 KB
Bijlage 12a Beoordelingsformulier Proefafdrukken FIE24MFPxlsxNov 27, 2024 · 177 KB
Bijlage 4 Model voor het indienen van vragen tbv Inlichtingen FIE24MFPdocxNov 27, 2024 · 132 KB
Bijlage 2 Programma van Eisen FIE24MFPpdfNov 27, 2024 · 345 KB
11Legal themes that may be relevant here
Advies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verpAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
12Frequently asked questions
What is the purpose of this procurement for the print environment?
The purpose is to realize as uniform a print environment as possible for Lauwers College and Dockinga College via one framework agreement with one supplier, including uniform pricing, conditions, and a joint end date.
Which environmental requirements must the reproduction equipment meet?
The reproduction equipment must comply with the most recent Energy Star standards for energy performance. Products with an ISO type I environmental label with comparable requirements are deemed to comply.
How much may the actual order deviate from the estimated volume?
The actual order may deviate by a maximum of 25% from the estimated volume as stated in the pricing sheet form C.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263