OpenSuppliesEuropeanOpen
EU procurement for the rental and maintenance of MFPs.
Stichting Wiis Onderwijsgroep · Open · 1 lots · 416663
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30121300 · Reproduction machines
Estimated value
Not published
To deadline
-31d
May 18, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
EU procurement for the rental and maintenance of brand new MFPs including SAAS management software for Stichting Wiis Onderwijsgroep. The assignment sets very strict requirements for print quality, availability, and proactive management of consumables.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tender
01What is being requested
The rental and maintenance of MFPs (Multi-Function Printers) including web-based software (SAAS) for fleet management. The assignment includes the supply, installation, management, training, and proactive delivery of consumables during the term of the framework agreement.
The objective of this procurement is to optimally meet the need for printing, copying, and scanning via MFPs of the contracting authority to support the provision of excellent education. The contracting authority wishes to achieve this goal by means of an EU procurement following an open procedure.
1EU procurement for the rental and maintenance of MFPs.—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure seamless integration with the Azure-based IT infrastructure (Windows 11, Mac OS 14.x, Office 365) and guarantee compatibility with Microsoft Intune. Focus strongly on the degree of automation of the management software, particularly proactive supplies replacement and automatic fault notifications. Take into account the strict print quality requirements and the resulting sanctions, such as the possibility of extrajudicial rescission in case of prolonged default.
03Points of attention
Important · 7
Print quality: The quality is tested during an acceptance test and must remain at the required level during the first contract year (and thereafter); in case of negative deviations, recovery must take place within 14 working days.Important
Availability: A minimum availability of 98% per machine is guaranteed.Important
Recovery time: Faults must be addressed within 8 working hours after notification.Important
Software: The management application must be a SAAS solution and support proactive, automatic notifications of supplies and faults.Important
Security: All data on the hard drive must be encrypted and the machines must support Security Protocol 802.1x.Important
Delivery of supplies: Upon a 'toner low' notification, the new toner must be dispatched on the next working day; downtime due to lack of supplies counts as a fault.Important
Installation: The costs for installing machines on floors (up to 3 floors) are for the account of the contractor.Important
04Can I take part?
Technical · 3
The offered machines must be brand new, including software licenses.Technical
The machines must be provided with Dutch-language workplace instructions, manuals, and instruction cards.Technical
The offered equipment must comply with the applicable legal regulations in the Netherlands regarding working conditions, environment, ergonomics, and safety.Technical
Professional capability · 1
Employees entering the buildings must possess a VOG (certificate of good conduct) for an educational organization, not older than 12 months.Professional capability
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Process & timeline
maximum delivery time initial full delivery
40 werkdagen na besteldatum
additional installation of machines and software
binnen 15 werkdagen na het eerste verzoek
take-back of machines
binnen 10 werkdagen na eerste verzoek
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
08Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100102×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Lyreco Nederland BVSME9856×
5de Rolf groepUnknown9778×
6Bechtle direct B.V.SME9786×
09Tender documents
Aanbestedingsdocument WIIS26MFPpdfMar 21, 2026 · 495 KB
Bijlage 4 Model voor het indienen van vragen tbv Inlichtingen - WIIS26MFPdocxMar 21, 2026 · 43 KB
Bijlage 5 Begrippenlijst - WIIS26MFPpdfMar 21, 2026 · 141 KB
Bijlage 3 Algemene inkoopvoorwaarden WiispdfMar 21, 2026 · 543 KB
Bijlage 8 Bestelformulier - WIIS26MFPxlsxMar 21, 2026 · 101 KB
Formulier A Uniform Europees Aanbestedingsdocument WIIS26MFPpdfMar 21, 2026 · 513 KB
Bijlage 6 VerwerkersovereenkomstpdfMar 21, 2026 · 291 KB
TN577569 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260319163717pdfMar 21, 2026 · 199 KB
Formulier C - Prijzenblad - WISS26MFPxlsxMar 21, 2026 · 145 KB
Bijlage 2 Programma van Eisen - WIIS26MFPpdfMar 21, 2026 · 336 KB
Bijlage 9 Beoordelingsformulier normering afdrukkwaliteit - WIIS26MFPxlsxMar 21, 2026 · 117 KB
Formulier B - Referenties - WIIS26MFPdocxMar 21, 2026 · 52 KB
10Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerde
11Frequently asked questions
What are the most important functional requirements for the supplied equipment?
The supplied MFPs must offer a full package that supports the functions of printing, copying, and scanning to facilitate the educational services of the client.
What instructions and training must the contractor provide?
The contractor provides extensive Dutch-language user instructions per location. Additionally, a 'train-the-trainer' training will take place for a maximum of 2 sessions and a software training for at least 4 persons focused on management and configuration.
What experience requirements must bidders meet?
Bidders must have experience in the supply and maintenance of MFPs for educational institutions, whereby demonstrable capabilities in the areas of instruction and service are required.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263