AwardedSuppliesEuropeanOpen
EU procurement audiovisual equipment work environment
Gemeente Vlissingen · Open · 1 lots · 336140
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
32321300
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Supply and management of audiovisual equipment for various meeting rooms with an estimated value of € 1,050,000 over a period of five years.
Supplies · Open · European procedure
European
CharacteristicsCPV 32SuppliesEU tenderaudiovisual equipmentworkplaceproject management
01What is being requested
Supply and services of audiovisual equipment for the work environment of the Municipality of Vlissingen, Middelburg, and Orionis Walcheren. The assignment includes advising, design, installation, maintenance, and management for approximately 105 meeting rooms over a term of five years.
The scope of the tender concerns the supply and the associated services of the required Audiovisual equipment for the work environment of the Contracting Authority as described in the Program of Requirements: the Performance. The Performance consists summarized of: |•|Advising;|•|Coordination of third-party activities, including providing project management regarding these Audiovisual equipment;|•|Designing, Programming, and Configuring;|•|Delivering;|•|Installing, commissioning, and delivering ready-for-use;|•|Instructing;|•|Maintenance and management. |T|he Performance also consists of the
1Audiovisual equipment work environment—
02Strategic insight
Strategic insight · AI analysis
When focusing on the technical solution, prioritize user-friendliness and integration with Microsoft Teams, as products without a built-in video codec perform less effectively. Ensure that the hourly rates fully cover all costs, such as travel expenses, to prevent surprises. Take into account the hybrid nature of construction meetings where physical presence may be required.
03Points of attention
Important · 4
Bidding on a part of the assignment is not permitted.Important
The hourly rates in the pricing sheet are all-in and include travel expenses.Important
The maximum contract value amounts to € 1,575,000 excluding VAT.Important
The room reservation solution will be priced via a further request for quotation.Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Award criteria
Quality preference 125
Quality preference 215
Quality preference 325
Price preference 135
Assessment of the price.
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
07Bidders in this segment
#Likely bidderFitWins
1AENCUnknown9818×
2de Rolf groepUnknown9416×
3Technisch Bureau Jacot B.V.SME9314×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9012×
5AVEX B.V.SME8914×
6BISUnknown889×
08Tender documents
TN467220 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20240903133312pdfSep 4, 2024 · 13 KB
Tweede nota van inlichtingenpdfJun 14, 2024 · 167 KB
Nota van inlichtingenpdfMay 31, 2024 · 238 KB
Uitnodiging tot InschrijvingzipMay 15, 2024 · 6092 KB
TN467220 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240513222311pdfMay 15, 2024 · 12 KB
09Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
10Frequently asked questions
What does the full scope of the performance regarding the audiovisual equipment entail?
The performance includes advising, project management for coordination with third parties, designing, programming, configuring, delivering, installing, commissioning, delivering ready-for-use, instructing, as well as maintenance and management.
Which integration tasks must be performed during the delivery of the audiovisual equipment?
The supplier is responsible for the coordination of activities with third parties for the purpose of integrating the audiovisual equipment with building-related installations, furniture, and/or fixed fittings to guarantee correct operation.
On which product types was testing conducted during the preparation of this tender?
Practical situations were tested with products with and without a built-in video codec (BYOM), desktop models (camera, microphone, and speaker on the table), video bar models, and all-in-one models (integrated monitor, camera, microphone, speaker, and controls).
What was the municipality's conclusion regarding the use of products without a built-in video codec?
Although products without a built-in video codec (BYOM) appear cheaper to purchase, in the municipality's opinion, they meet the requirements less effectively in combination with Microsoft Teams and the mobile workplace, and are less functional and user-friendly.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 340K
€ 340K
median
€ 750K
€ 750K
p75
€ 2,2 mln
€ 2,2 mln
deze opdracht
Gegunde waarden in CPV 32 · leveringen n=274