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EU public tender VTH application

Gemeente Coevorden · Open · 1 lots · 408985
Type
Supplies
48000000 · Software and informati
Estimated value
€ 825K
estimated
To deadline
-75d
Apr 1, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

Municipality of Coevorden is seeking a supplier for a SaaS solution for permits, supervision, and enforcement. The assignment covers implementation, management, and support with a maximum value of 825,000 euros.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Coevorden
Contract type
Supplies
Open
Estimated value
€825,000
estimated value
Submission deadline
April 1, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Software and information systems
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

Delivery, implementation, and maintenance of a new VTH application as a SaaS solution. The assignment also includes data migration, interfaces, and training for a maximum duration until 30 June 2030.

The Municipality of Coevorden is looking for a supplier for a new permit, supervision, and enforcement application (VTH application). The assignment includes the delivery, implementation, and maintenance of the software application, which also allows for future changes in laws and regulations. The application must be fully implemented and accepted by 1 July 2027.

48000000€ 825KSupplies
1EU public tender VTH application€825,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure a realistic test environment for the demo to substantiate quality. Pay close attention to the budget ceiling of € 825,000 including all extensions. Submit all mandatory attachments, such as the declaration of no Russian involvement, in a timely manner.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 4
The bid must be unconditional without any caveats or conditions.Important
Submitting a test account is mandatory with the bid.Important
The maximum estimated value of € 825,000 is a ceiling amount for the entire assignment.Important
The waiting room agreement must be accepted by the second party.Important

04Can I take part?

Financial · 1
Proof of a valid professional liability insurance.Financial
Technical · 2
Certification for ISO 9001 and ISO 27001.Technical
An account statement without a continuity paragraph.Technical
Other · 2
A certified extract from the Commercial Register from the Chamber of Commerce, no more than 6 months old.Other
The signatory must be authorized to sign for at least the tender sum.Other

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Qualityweight n/a

Assessment of quality based on the completed requirements list and the demo/presentation of the provided test scenarios.

Priceweight n/a

Assessment of the award criterion price via the price filling form.

07Process & timeline

Tender announcement
2026-01-20
Deadline for submitting questions first round of questions
2026-02-04T10:00:00
Publication of memorandum of information 1
2026-02-19
Deadline for submitting questions second round of questions
2026-03-04T10:00:00
Publication of memorandum of information 2
2026-03-19
Submission of bids/closing date
2026-04-01T10:00:00
Opening of bids
2026-04-01T10:15:00
Demos/ Presentations
2026-04-14
Announcement of intention to award
Week 24 2026
Final award
Week 27 2026
Contract commencement date
2026-07-01

08Value in context

€825,000

09Likely competitors

#Likely bidderFitWins
1Centric Netherlands B.V.SME10031×
2Visma Roxit B.V.SME10021×
3COMPAREX Nederland B.V.SME9863×
4PinkRoccade Local Government B.V.SME9844×
5Bechtle direct B.V.SME9742×
6Protinus IT B.V.SME9736×

10Tender documents

Bijlage H - Concept wachtkamerovereenkomst VTHpdfJan 21, 2026 · 222 KB
Offerteaanvraag VTH defpdfJan 21, 2026 · 739 KB
Bijlage O - Architectuurplaat VTH-systeempdfJan 21, 2026 · 116 KB
Bijlage J - Algemene voorwaarden Gibit 2023pdfJan 21, 2026 · 1183 KB
Bijlage I - Concept verwerkersovereenkomstpdfJan 21, 2026 · 232 KB
Bijlage N - Scenarioscript Use cases - VTH aanbestedingxlsxJan 21, 2026 · 37 KB
Bijlage A - Uniform Europees AanbestedingsformulierpdfJan 21, 2026 · 324 KB
Bijlage R - KoppelingendocxJan 21, 2026 · 62 KB
Bijlage S - Microsoft Graph API_BOCEpdfJan 21, 2026 · 964 KB
Bijlage G - Concept overeenkomst VTHpdfJan 21, 2026 · 282 KB
Bijlage E- Standaardformat Referenties VTHdocxJan 21, 2026 · 149 KB
Bijlage F - Prijzenblad VTH-software Gemeente Coevorden incl optiexlsxJan 21, 2026 · 31 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the scope of the assignment for the VTH application?
The assignment includes the delivery, implementation, and maintenance of a new permit, supervision, and enforcement application (VTH application), including the possibility for future changes in laws and regulations.
When must the VTH application be fully operational?
The software application must be fully implemented and accepted by 1 July 2027.
Which general procurement conditions apply to this assignment?
The execution of the assignment takes place under the GIBIT 2023 General Conditions.
Which topics are covered within the GIBIT 2023 conditions?
The conditions cover, among other things, the implementation of ICT performance, acceptance procedures, maintenance and support, information security, privacy, processing relationships, and the exit strategy.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
€ 825K

Gegunde waarden in CPV 48 · leveringen n=653