AwardedSuppliesEuropeanOpen
European public procurement - ERP system
Omgevingsdienst IJsselland · Open · 1 lots · 411343
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48451000 · Software for ERP (Ente
Estimated value
€ 800K
estimated
To deadline
Ongoing
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
European public procurement for the delivery of an integral ERP system as SaaS for the Omgevingsdienst IJsselland. The assignment includes implementation, maintenance, and support of various business processes with a total expected duration until 2036.
Supplies · Open · European procedure
European2 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery of an ERP system as Software as a Service (SaaS) including implementation, integration, regular maintenance, and training. The assignment includes support for business processes such as financial management, HRM, procurement, contract management, project-based working, quality management, payroll, and an audit module. The agreement has a term from 1 June 2026 up to and including 31 December 2030, with options for three extensions of two years each.
Omgevingsdienst IJsselland intends to enter into a single contract for an ERP system that provides support, at a minimum, for the business processes of financial management, HRM, procurement & contract management, and also offers possibilities for project-based working. The requirement is to procure one integral ERP system in which all modules are included. In addition to implementation, integration, and regular maintenance, the contracting authority requires training. Furthermore, Omgevingsdienst IJsselland wishes to be able to procure consultancy for changes (functional modifications).
1European public procurement - ERP system€800,000
02Outcome
Awarded
Afas Software B.V.
Bidders
2
03Strategic insight
Strategic insight · AI analysis
<ul Focus on delivering an integral SaaS platform, as the contracting authority explicitly requests all modules in one system without fragmentation. Ensure a very strong Plan of Approach for the 'Partnership' component, as this is an essential part of the qualitative assessment. Check the validity of signatures on the UEA and other mandatory documents to prevent exclusion on formal grounds.
04Points of attention
Important · 6
The assignment is not clustered and is not divided into lots; a single contract will be concluded with one party.Important
The ERP system must deliver all mentioned business processes in one integral system.Important
Functional changes will be compensated based on actual consultancy hours spent at the offered hourly rate.Important
Bids must not contain any 'ifs and buts' (reservations).Important
In the event of equal scores on price and quality, the award will be determined via draw, unless the score on G2 Quality is decisive.Important
Documents that are mandatory to be placed in the digital vault of TenderNed.Important
05Can I take part?
Financial · 1
Proof of stability (if requested upon intention to award).Financial
Technical · 2
Quality assurance certificates: ISO 9001, or equivalent, and ISO 27001, or equivalent.Technical
Proof of professional liability insurance.Technical
Exclusion ground · 2
No irrevocable court ruling in the past five years based on Article 2.86 Aw 2012.Exclusion ground
No irrevocable decision due to failure to meet obligations regarding the payment of taxes or social security contributions.Exclusion ground
06Exclusion grounds
Exclusion grounds (2)
- No irrevocable court ruling in the past five years based on Article 2.86 Aw 2012.
- No irrevocable decision due to failure to meet obligations regarding the payment of taxes or social security contributions.
07Award criteria
AWARD CRITERION 2: QUALITYweight n/a
Assessment based on the Program of Requirements (Annex K) and the Plan of Approach G2.2 - Partnership.
AWARD CRITERION 1: PRICEweight n/a
Assessment of the price in accordance with the price completion form.
08Process & timeline
Announcement
2026-02-06
Submission of questions first round
2026-02-20T11:00:00
Nota van inlichtingen 1/answering questions
2026-03-04
Submission of questions second round
2026-03-13T11:00:00
Nota van inlichtingen 2/answering questions
2026-03-25
Submission of bids/closing date
2026-04-14T11:00:00
Demo
2026-04-23 en 2026-04-24
Announcement of intention to award
2026-05-06
Final award
2026-05-27
Commencement date of agreement
2026-06-01
09Value in context
€800,000
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10096×
2COMPAREX Nederland B.V.SME10063×
3Visma Circle B.V.SME10030×
4Centric Netherlands B.V.SME10031×
5Unit4 Business Software Netherlands B.V.SME10028×
6Visma Roxit B.V.SME10021×
11Tender documents
Bijlage N - Concept-verwerkersovereenkomstpdfFeb 8, 2026 · 430 KB
Bijlage M - Use casespdfFeb 8, 2026 · 382 KB
Bijlage J - ArchitectuurplaatjpgFeb 8, 2026 · 168 KB
Bijlage L - Koppelingen ERP-systeemxlsxFeb 8, 2026 · 17 KB
Bijlage E - Concept Service Level AgreementpdfFeb 8, 2026 · 327 KB
Bijlage D - ConceptovereenkomstpdfFeb 8, 2026 · 237 KB
Offerteaanvraag ERP-systeempdfFeb 8, 2026 · 642 KB
Bijlage K - Programma van WensenxlsxFeb 8, 2026 · 165 KB
TN569968 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260206153228pdfFeb 8, 2026 · 145 KB
Bijlage A - Uniform Europees AanbestedingsdocumentpdfFeb 8, 2026 · 316 KB
Bijlage C - PrijsinvulformulierxlsxFeb 8, 2026 · 20 KB
Bijlage G - Programma van EisenxlsxFeb 8, 2026 · 47 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatve
13Frequently asked questions
What is the desired scope and functionality of the ERP system?
The assignment concerns one integral ERP system that provides support for the business processes of financial management, HRM, procurement & contract management, and project-based working. The wish is that all modules are included in one system.
What additional services are expected besides the software delivery?
In addition to implementation, integration, and regular maintenance, the contracting authority requires training for users and administrators, as well as consultancy for functional changes (changes).
Which suitability requirements must bidders meet?
Bidders must have relevant experience in similar projects of at least 5 years and possess demonstrable references from a public or DP organization. Additionally, knowledge of Dutch laws and regulations regarding ERP implementation is required.
Which contract conditions apply to the execution?
The execution of the assignment takes place under the Inkoopvoorwaarden GIBIT 2023, which contain provisions regarding, among other things, the implementation of the ICT performance, acceptance procedures, maintenance, information security, and the processing relationship.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 800K
Gegunde waarden in CPV 48 · leveringen n=653