AwardedServicesEuropeanOpenGreen
EU Cleaning Services De Nieuwe Kolk / Biblionet Drenthe
Theater/Bioscoop De Nieuwe Kolk · Open · 1 lots · 410266
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
90900000 · Cleaning and waste rem
Estimated value
€ 4,75M
estimated
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Cleaning services for the multifunctional cultural complex De Nieuwe Kolk and Biblionet Drenthe for an initial period of three years with options up to ten years. The assignment includes regular, periodic, and specialist cleaning works in a dynamic public environment.
Services · Open · European procedure
Sustainability countsEuropean1 exclusion groundsComplete timeline
CharacteristicsCPV 90ServicesEU tenderGreen / SPP
01What is being requested
It concerns the execution of regular, periodic, daily floor maintenance and interior glass cleaning for De Nieuwe Kolk and Biblionet Drenthe. The agreement has an initial term of three (3) years with the possibility of seven (7) option years, for a maximum term of ten (10) years.
It concerns cleaning services for De Nieuwe Kolk and Biblionet, jointly located in the cultural complex 'De Nieuwe Kolk' in Assen. The complex includes, among other things, theater halls, cinema, library, offices, and logistics spaces. Due to the variety of guests, quality in relation to hospitality is an important aspect of the service provision.
1EU Cleaning Services De Nieuwe Kolk / Biblionet Drenthe€4,750,000
02Outcome
Awarded
NIVO
Bidders
8
03Strategic insight
Strategic insight · AI analysis
Focus strongly on the quality aspects (70% weighting) by closely aligning the cases with the dynamic and hospitable environment of the cultural complex. Ensure a robust substantiation of technical competence with references that specifically confirm the required surface areas (7500m2 and 4500m2) and the multifunctional nature of the locations. Take into account the hybrid cleaning method (result-oriented versus effort-oriented) in the operational planning.
04Points of attention
Important · 7
The assignment is carried out via two identical agreements (one with Stichting De Nieuwe Kolk and one with Biblionet Drenthe).Important
There is a strict requirement for daily site management due to the diversity of tasks.Important
For the theater, a service price per visit must be stated in the tender form.Important
The cleaning of the theater and the cinema is carried out in an effort-oriented manner (on-call basis).Important
The cleaning of the other components is carried out in a result-oriented manner.Important
Bidders may use AI software when drafting the cases, but remain fully responsible for their accuracy and feasibility.Important
The elaboration of the cases will become part of the agreement after award.Important
05Can I take part?
Financial · 1
The Bidder declares to be financially stable and willing to provide official financial documentation. If applicable, the most recent audit must not contain a negative continuity paragraph.Financial
Technical · 2
Core competence 1: Providing two references with experience in cleaning services in a multifunctional complex comparable to De Nieuwe Kolk and Biblionet Drenthe (minimum 7500m2 net floor area).Technical
Core competence 2: Providing two references demonstrating that the bidder has experience in cleaning services in an environment where flexibility, quality, and hospitality are essential (minimum 4500 m2 net floor area).Technical
Professional capability · 1
For Bidders established in the Netherlands, registration in the commercial register of the Kamer van Koophandel (or equivalent for foreign bidders) applies.Professional capability
Exclusion ground · 1
No mandatory grounds for exclusion in accordance with Article 2.86 of the Aanbestedingswet and no optional grounds for exclusion regarding taxes, social security contributions, environmental, social, and labor law, or bankruptcy/insolvency.Exclusion ground
06Exclusion grounds
Exclusion grounds (1)
- No mandatory grounds for exclusion in accordance with Article 2.86 of the Aanbestedingswet and no optional grounds for exclusion regarding taxes, social security contributions, environmental, social, and labor law, or bankruptcy/insolvency.
07Award criteria
QUALITY70%
Assessment of the organization, products, and service provision based on three cases.
K1: Quality/Sustainability Assurance25%
Part of the quality criterion.
K2: Dynamic environment30%
Part of the quality criterion.
K3: Presentation15%
Part of the quality criterion.
PRICE30%
Assessment based on the comparison price as stated in the Tender Form (Annex D).
08Process & timeline
Publication on TenderNed
29 januari 2026
Deadline for submitting request to participate in site inspection
5 februari 2026 16:00 uur
Site inspection
9 februari 2026 10:00 uur
Submission of questions for the 1st Memorandum of Information
18 februari 2026
Publication of the 1st Memorandum of Information
24 februari 2026
Submission of questions for the 2nd Memorandum of Information
3 maart 2026
Publication of the final Memorandum of Information
9 maart 2026
Deadline for submitting your Tender
20 maart 2026 12:00 uur
Planned opening of the submitted Tenders
20 maart 2026 13:00 uur
Presentation
7 april 2026
Communication of the Award Decision
9 april 2026
Possibility to object (standstill period)
29 april 2026 23:59 uur
Gunning van de Opdracht
30 april 2026
Opstartgesprek
Begin mei 2026
Startdatum van de Overeenkomst
1 juli 2026
09Value in context
€4,750,000
10Bidders in this segment
#Likely bidderFitWins
1CSU B.V.SME100181×
2AsitoUnknown10068×
3Effektief Groep B.V.SME10043×
4Asito B.V.SME10036×
5Novon Schoonmaak Gebouwen B.V.SME10020×
6NIVO NoordUnknown10027×
11Tender documents
Bijlage H personeelsgegevens overname DNK BNDpdfFeb 2, 2026 · 202 KB
Bijlage E PvE DNK BNDpdfJan 30, 2026 · 866 KB
Bijlage F1 Alg inkoopvoorwaarden DNKpdfJan 30, 2026 · 663 KB
TN569174 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260129145624pdfJan 30, 2026 · 142 KB
Beschrijvend Document EU Schoonmaak De Nieuwe Kolk Biblionet DrenthepdfJan 30, 2026 · 1317 KB
Bijlage A UEA Schoonmaak DNK BNDpdfJan 30, 2026 · 312 KB
Bijlage B Formulier Geschiktheidseisen Schoonmaak DNK-BNDdocxJan 30, 2026 · 54 KB
Bijlage F2 Inkoopvoorwaarden BiblionetdrenthepdfJan 30, 2026 · 258 KB
Bijlage G Schoonmaakprogramma DNKxlsxJan 30, 2026 · 263 KB
Bijlage C Concept overeenkomst DNK BNDpdfJan 30, 2026 · 737 KB
Bijlage D Inschrijfbiljet De Nieuwe Kolk 2026 (1)xlsxJan 30, 2026 · 2920 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
13Frequently asked questions
What kind of facilities are covered under the cleaning services?
The assignment includes cleaning works for the cultural complex in Assen, consisting of theater halls, a cinema, the library, offices, and logistics spaces.
What specific experience is required from cleaning companies?
Experience is required with cleaning services for cultural institutions or similar facilities, where quality in relation to hospitality is an important aspect.
What results is the cleaning focused on?
The works are result-oriented and must be delivered in accordance with the frequency in the room schedules. This includes, among other things, making surfaces such as counters, doors, and desk accessories dust-, stain-, and fingerprint-free.
Which objects are specifically mentioned in the object data?
The cleaning concerns, among other things, the theater (6522.90 m2), the library (2671.07 m2), the cinema (2477.60 m2), the office spaces (1040.10 m2), and Biblionet (1724.30 m2).
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 214K
€ 214K
median
€ 466K
€ 466K
p75
€ 1,2 mln
€ 1,2 mln
€ 4,8 mln
Gegunde waarden in CPV 90 · diensten n=2216