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EU procurement cleaning services Stichting Eye Filmmuseum

Stichting Eye Filmmuseum · Open · 1 lots · 394634
Type
Services
90910000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

EU procurement for the cleaning maintenance of the Eye Filmmuseum in Amsterdam, where the best price-quality ratio is assessed based on price and two quality cases.

Services · Open · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Stichting Eye Filmmuseum
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
90910000
Location
Netherlands
CharacteristicsCPV 90ServicesEU tender

01What is being requested

This concerns the cleaning maintenance for the museum building and collection centre of Eye, including regular, periodic, and flexible maintenance for a duration of three years with extension options.

Scope of the contract Includes: - Regular cleaning maintenance; - Periodic cleaning maintenance; - Management activities: performing extra services upon request; - Replenishing sanitary facilities from stock; - Floor maintenance. Optional within the contract: - Sweeping streets and parking lots; - Removal of litter; - Maintenance of walk-off mats; - Cleaning of computer equipment, screens, telephones, etc. Excluded from the contract: - Cleaning of museum and art objects in exhibition spaces and the Collection Centre, unless specifically discussed that this must be done. - Cleanin

90910000Services
1EU procurement cleaning services Stichting Eye Filmmuseum—

02Outcome

Awarded

Schoonmaakbedrijf Acacia B.V.

Bidders
10

03Strategic insight

“
Strategic insight · AI analysis
During the quality assessment, focus on a concrete and structured description with practical examples. Ensure that the flexible hours and accessibility outside office hours are well-substantiated. Incorporate the sustainable materials and BREEAM ambitions into the plan of approach.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The case elaborations have a maximum number of words per case.Important
For the case, the full sub-question must be used as a subheading.Important
The elaboration of the case becomes a binding contractual obligation.Important
There is an obligation for Social Return on Investment of at least 5% of the contract value.Important

05Can I take part?

Financial · 1
Economic and financial standing in accordance with Annex B.Financial
Technical · 1
Technical ability in accordance with Annex B.Technical
Exclusion ground · 1
No bankruptcy or suspension of payments.Exclusion ground
Other · 1
Registrations in the trade register not older than six months.Other

06Exclusion grounds

Exclusion grounds (1)
  • No bankruptcy or suspension of payments.

07Award criteria

QUALITY60%

Assessment of the quality of the organization, products, and services via two cases.

Case 1 (Communication, flexibility and representativeness)30%

Organization of communication, contact persons, notifications, training of employees, and responding to emergencies.

Case 2 (Plan of approach cleaning program)30%

Implementation, combination of best-effort/result-oriented, quality monitoring, responding to peak moments, and continuity.

PRICE40%

Assessment based on the comparison price from the Tender Document.

08Process & timeline

Publication on TenderNed
26 september 2025
Site visit
7 oktober 2025
Submission of questions 1st Memorandum of Clarification
28 oktober 2025
Publication 1st Memorandum of Clarification
6 november 2025
Submission of questions 2nd Memorandum of Clarification
13 november 2025
Publication final Memorandum of Clarification
20 november 2025
Deadline for submission of tenders
4 december 2025
Opening of tenders
4 december 2025
Notification of award decision
13 januari 2026
Award of contract
3 februari 2026
Contract start date
1 april 2026

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1CSU B.V.SME99181×
2Hago Nederland B.V.SME9929×
3Effektief Groep B.V.SME9843×
4AsitoUnknown9768×
5Gom SchoonhoudenUnknown9737×
6Stoffels Bleijenberg B.V.SME9634×

11Tender documents

TN548564 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260204095529pdfFeb 5, 2026 · 142 KB
Nota van inlichtingen 2025-11-20-1pdfNov 20, 2025 · 115 KB
V3 Bijlage D Inschrijfbiljet schoonmaakonderhoud Eye FilmmuseumxlsxNov 20, 2025 · 2387 KB
Nota van inlichtingen 2025-11-06-1pdfNov 6, 2025 · 110 KB
V2 Bijlage G Schoonmaakprogramma Eye FilmmuseumxlsxNov 6, 2025 · 25 KB
Bijlage A UEA Stichting Eye FilmmuseumpdfOct 1, 2025 · 331 KB
Bijlage B Formulier GeschiktheidseisenpdfOct 1, 2025 · 169 KB
Beschrijvend Document Schoonmaakonderhoud EYE 2025-SMO304127pdfOct 1, 2025 · 552 KB
TN548564 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250929153536pdfOct 1, 2025 · 9 KB
Bijlage C Concept Overeenkomst schoonmaakonderhoud EyepdfOct 1, 2025 · 282 KB
Bijlage E Programma van Eisen Eye FilmmuseumpdfOct 1, 2025 · 280 KB
Bijlage F Algemene Inkoopvoorwaarden Eye FilmmuseumpdfOct 1, 2025 · 84 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is included within the scope of the cleaning contract?
The contract includes regular and periodic cleaning maintenance, management activities for extra services upon request, floor maintenance, and replenishing sanitary facilities from stock.
Which activities are optional within this contract?
Optional activities include sweeping streets and parking lots, removal of litter, maintenance of walk-off mats, and the cleaning of computer equipment, screens, and telephones.
Which activities are explicitly excluded from the contract?
Cleaning of museum and art objects, technical equipment in booths and studio spaces, the supply of sanitary facilities, and window cleaning (except for the removal of visible stains or fingerprints) are excluded from the contract.
How should the percentage for direct supervision be filled in the hourly rate schedule?
The percentage for direct supervision must be discounted in the price by entering the correct percentage in cells B10, D10, and F10 of the hourly rate schedule.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 214K
median
€ 466K
p75
€ 1,2 mln
deze opdracht

Gegunde waarden in CPV 90 · diensten n=2216