AwardedSuppliesEuropeanOpen
ERP Procurement and Financial SaaS
Veiligheidsregio Rotterdam-Rijnmond · Open · 1 lots · 365119
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
€ 1,43M
awarded
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Veiligheidsregio Rotterdam-Rijnmond is looking for a SaaS solution for procurement, contract management, and financial administration. The assignment has an estimated value of 2.6 million euros over a term of 14 years.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery and management of a SaaS solution for procurement, contract, and financial administration. The assignment includes the implementation, setting up workflows, user training, and technical data transfer. The total estimated contract value is € 2,600,000.00 over a period of 14 years.
With this tender, the VRR aims to contract one (1) entrepreneur to ensure the delivery and management of a SaaS solution for a procurement, contract, and financial application (hereinafter referred to as: application). The underlying goal is to be able to execute procurement and contract processes and manage financial administration in an efficient and user-friendly manner through an automated and reliable application. The VRR wishes to have real-time and detailed insight into the financial and procurement situation (contracts, orders, spend).
1Delivery and implementation ERP Procurement & Financial—
02Outcome
Awarded
Afas Software B.V.
Award value
€1,434,922
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure full substantiation of the quality and the technical interfaces. Carefully verify the signing authority using a recent extract. Take into account the implementation deadline of 1 January 2026.
04Points of attention
Important · 6
The bid must remain irrevocable until at least 120 days after the closing date.Important
All amounts must be stated in Euros excluding VAT.Important
The UEA must be fully completed and uploaded.Important
An extract from the Chamber of Commerce is mandatory to demonstrate signing authority.Important
The VRR Inkoopvoorwaarden ICT SaaS 2020 apply unconditionally.Important
Forming a combination after submission is not permitted.Important
05Can I take part?
Exclusion ground — Exclusion grounds in accordance with the Aanbestedingswet 2012.
06Exclusion grounds
Exclusion grounds (1)
- Exclusion grounds in accordance with the Aanbestedingswet 2012.
07Award criteria
Quality Assessmentweight n/a
Assessment of the quality.
Price Assessmentweight n/a
Assessment of the price.
08Process & timeline
Publication
27 januari 2025
Deadline for submitting questions, round 1
10 februari 2025 om 12.00 uur
Deadline for answering questions, round 1
17 februari 2025
Deadline for submitting questions, round 2
03 maart 2025 om 12.00 uur
Deadline for answering questions, round 2
10 maart 2025
Submission of bids
20 maart 2025 vóór 12.00 uur
Assessment of qualitative bids
02 april 2025
Case presentation
9 en/of 10 april 2025
Award decision
18 april 2025
Standstill period
11 mei 2025
Signing contract
12 mei 2025
Go-live
1 januari 2026
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10098×
2Centric Netherlands B.V.SME10064×
3Unit4 Business Software Netherlands B.V.SME10027×
4Visma Raet B.V.SME9936×
5Visma Circle B.V.SME9929×
6Visma Roxit B.V.SME9927×
11Tender documents
TN506389 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250527161501pdfMay 29, 2025 · 9 KB
Nota van Inlichtingen 2 - 10.03.205pdfMar 12, 2025 · 383 KB
Bijlage 7 - (concept) Overeenkomst ERP Inkoop en Financieel NvI 2pdfMar 10, 2025 · 242 KB
Bijlage 5 - Prijsformulier ERP NvI 2xlsxMar 10, 2025 · 638 KB
Bijlage 1 - Programma van Eisen ERP inkoop en financieel NvI 2pdfMar 10, 2025 · 2858 KB
Bijlage 2 - GC-3 Programma van wensen NvI 1xlsxFeb 19, 2025 · 34 KB
Beschrijvend document EA ERP Inkoop en Financieel NvI 1pdfFeb 19, 2025 · 746 KB
Bijlage 5 - Prijsformulier ERP NvI 1xlsxFeb 19, 2025 · 637 KB
Bijlage 1 - Programma van Eisen ERP inkoop en financieel NvI 1.1pdfFeb 19, 2025 · 2894 KB
Bijlage 7 - (concept) Overeenkomst ERP Inkoop en Financieel NvI 1pdfFeb 19, 2025 · 242 KB
Bijlage 2 - GC-3 Programma van wensen NvI 1xlsxFeb 17, 2025 · 34 KB
Bijlage 18 - Duurzaamheidsambitie VRRpdfFeb 17, 2025 · 344 KB
12Legal themes that may be relevant here
Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 439> Europese openbare procedure voor een raamovereenkomst voor diensten betreffende het vervoer van stoffelijke overschotten. De opd
13Frequently asked questions
What is the purpose of the SaaS solution for the Veiligheidsregio Rotterdam-Rijnmond?
The purpose is the delivery and management of a SaaS solution for procurement, contract, and financial processes. The application must ensure efficient, user-friendly, and automated execution of the financial administration and procurement and contract processes, with real-time and detailed insight into the financial and procurement situation (contracts, orders, spend).
What functionalities are expected from the ERP application?
The application must provide support for procurement, contract, and financial processes. The emphasis lies on providing real-time and detailed insight into the financial and procurement situation, specifically regarding contracts, orders, and spend.
Which conditions apply to the ICT SaaS services?
The execution of the assignment is subject to the VRR Inkoopvoorwaarden ICT SaaS 2020 (reference: IVW ICTSS 20). These conditions contain provisions regarding, among other things, the implementation of the ICT performance, quality standards, interoperability requirements, acceptance, maintenance, support, and liability.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653