6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30200000
Estimated value
€ 1,73M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
The Municipality of Hoorn is looking for a total supplier for the delivery of end user devices and associated services for the period 2026-2029. The award will be based on the best price-quality ratio via an EU open procedure.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderEnd User Deviceslaptopstablets
01What is being requested
Delivery of End User Devices, including items and logistical services, for a duration of two years with a possible extension.
The delivery of ICT resources used by the employees of the Municipality of Hoorn at fixed and mobile workstations (hereinafter: End User Devices). This includes laptops and related hybrid devices (tablets), smartphones, mice, keyboards, and other accessories.
1End User Devices 2026-2029€1,725,000
02Strategic insight
Strategic insight · AI analysis
When focusing on the qualitative award sub-criteria, aim to create added value to achieve the maximum score of 250 points. Ensure that the purchase price and the markup percentage are transparent and competitive in accordance with the objective. Please note the strict page limits when answering the criteria to prevent exclusion from assessment.
03Points of attention
Important · 4
Answering the award sub-criteria is limited to a maximum of two A4 pages per criterion.Important
The use of Arial font with size 10 is mandatory for the responses.Important
Bidders must accept the draft agreement and procurement conditions without reservations.Important
When using Third Parties, each party must independently complete and sign the UEA.Important
04Can I take part?
Financial · 1
Tax Authority statement regarding 'payment behavior fulfillment of fiscal obligations' not older than six months at the time of Tender.Financial
Technical · 3
Experience in maintaining the orders of the contracting authority(ies) in stock.Technical
Experience with the coordination and handling of warranty cases in an organization with at least 250 End User Devices.Technical
Ability to provide efficient and professional services such as labeling, unpacking, delivering in working order (incl. DOA test), and extension of factory warranty.Technical
Other · 2
Registration in the commercial register.Other
Conduct certificate for procurement (GVA) not older than two years at the time of Tender.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Procurement portal250 punten
The method by which the contracting authority can order, approve, track the status of orders, returns and repairs, view order history, and make service and warranty handling transparent.
KPI’s250 punten
How the bidder will measure, ensure, report, and maintain the achievement of the Key Performance Indicators throughout the entire agreement.
Assortment and price250 punten
The breadth of the offered assortment and the manner in which the bidder ensures a competitive purchase price and low overhead costs.
MVI250 punten
Ensuring socially responsible procurement, such as the use of recycled packaging, sustainable business operations, reuse of depreciated devices, and compliance with International Social Conditions.
Priceweight n/a
Assessment of the specified net prices and the markup percentage via the pricing form.
07Process & timeline
Question round 1 tender phase: end date
29 oktober 2025
Publication of Notice of Clarifications
4 november 2025
Final receipt of Tenders
24 november 2025
Sending official report of vault opening
24 november 2025
Assessment of Tenders
Week 48
Sending Award Decision
1 december 2025
Standstill period
2 december tot en met 22 december 2025
Sending award
24 december 2025
08Value in context
€1,725,000
09Bidders in this segment
#Likely bidderFitWins
1Dustin Netherlands B.V.SME100109×
2Bechtle direct B.V.SME10085×
3ARP Nederland B.V.SME100118×
4Four IT B.V.SME10045×
5ACES Direct B.V.SME10023×
6HET IT B.V.SME9921×
10Tender documents
TN551021 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260126115532pdfJan 27, 2026 · 144 KB
Inschrijfleidraad_End User Devices 2026-2029 NVI 2pdfNov 13, 2025 · 364 KB
Nota van inlichtingen 2025-11-13-2pdfNov 13, 2025 · 4 KB
TN551021 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251113152919pdfNov 13, 2025 · 10 KB
Bijlage 1 - Programma van eisen End User Devices NVI1xlsxNov 4, 2025 · 84 KB
Bijlage_Concept_overeenkomst_ICT NVI 1docxNov 4, 2025 · 131 KB
Nota van inlichtingen 2025-11-04-1pdfNov 4, 2025 · 72 KB
PrijzenformulierxlsxOct 11, 2025 · 19 KB
Bijlage_BegrippenlijstpdfOct 11, 2025 · 93 KB
Bijlage GIBIT 2023pdfOct 11, 2025 · 1183 KB
TN551021 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251009161115pdfOct 11, 2025 · 10 KB
Bijlage GIBIT 2023_toelichting per artikelpdfOct 11, 2025 · 1197 KB
11Legal themes that may be relevant here
Advies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 785> Dit advies gaat over een speciale-sectoropdracht voor levering van ‘end-user hardware’, verdeeld in drie percelen. Ondernemer meComplaint dismissed
12Frequently asked questions
What hardware will be delivered within the assignment?
The assignment includes the delivery of laptops, hybrid devices (tablets), smartphones, desktops, monitors, mice, keyboards, headsets, and other accessories for fixed and mobile workstations.
What quality requirements must the offered ICT resources meet?
All hardware must be from an A-brand. The equipment must be brand new, bloatware-free, and intended for the Dutch market. Used, reconditioned, or refurbished equipment is not permitted.
What are the rules regarding combining brands?
It is permitted to combine multiple brands of peripheral equipment, provided that within each specific category (such as laptops or desktops), the offered products are of the same brand.
What is the duration of the agreement for the End User Devices?
The assignment concerns the delivery of End User Devices for the period 2026-2029.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
€ 1,7 mln
Gegunde waarden in CPV 30 · leveringen n=1263