6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48450000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
EU procurement for the delivery, implementation, and maintenance of an eHRM system for the Municipality of Valkenburg aan de Geul. The award will be based on the best price-quality ratio.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery, implementation, and maintenance of an eHRM system for approximately 200 users and the payroll of approximately 200 employees. The assignment includes payroll processing, technical management, service, migration, and training for a duration of 48 months with extension options.
The delivery, implementation, and maintenance of an eHRM system. Functional management and payroll administration are not part of the assignment.
11 eHRM System—
02Outcome
Awarded
Afas Software B.V.
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a strong substantiation of the quality score as this accounts for 80% of the weighting. Ensure that the reference assignment meets the exact criteria for Dutch municipalities. Prepare the demonstration thoroughly for both desktop and mobile devices.
04Points of attention
Important · 5
Submitting variants is not permitted.Important
The payroll administration will be carried out by the municipality itself.Important
All correspondence will be conducted in Dutch.Important
The functionalities used during the demo must be standard and production-ready.Important
The extension options amount to six times 12 months.Important
05Can I take part?
Financial · 1
Sufficient financial and economic capacity to guarantee continuity; the latest auditor's report contains no continuity paragraph.Financial
Technical · 3
Possession of an officially recognized quality management system (ISO9001 or equivalent).Technical
ISO27001 (or equivalent) certification including Statement of Applicability.Technical
Possession of a current ISAE 3402 type II statement (or equivalent).Technical
Professional capability · 1
Core competence: in the past three years, having executed at least one assignment for a Dutch municipality where both an application for personnel administration (E-HRM) and payroll administration were implemented, delivered, and made available.Professional capability
Other · 1
Extract of registration from the Chamber of Commerce not older than six months.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria weighting
Quality 80%Price 20%
Homogeneous unit (%) · sum 100% · gate passed
08Process & timeline
Publication
7 oktober 2025
Submitting questions
7 november 2025
Target date 1st Memorandum of Information
19 november 2025
Submitting clarification questions
28 november 2025
Target date 2nd Memorandum of Information
8 december 2025
Deadline for submitting bids
15 januari 2026, 11:00h
Demos
20 januari 2026
Target date notification of award decision
27 januari 2027
Target date final award
17 februari 2026
Start of implementation
1 maart 2026
Start of agreement
1 januari 2027
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10081×
2Visma Raet B.V.SME9722×
3PinkRoccade Local Government B.V.SME9338×
4COMPAREX Nederland B.V.SME9042×
5Visma Circle B.V.SME9023×
6Unit4 Business Software Netherlands B.V.SME8720×
11Tender documents
Nota van inlichtingen 2025-12-02-1pdfDec 2, 2025 · 13 KB
Nota van inlichtingen 2025-11-18-1pdfNov 18, 2025 · 46 KB
Bijlage A_PvE V'burg definitief v1.0xlsxOct 8, 2025 · 44 KB
Bijlage F_VWO aanbesteding E-HRM_geanonimiseerdpdfOct 8, 2025 · 334 KB
Bijlage C_Concept overeenkomstpdfOct 8, 2025 · 320 KB
Bijlage G_Leidraad_migratie_en_conversie_versie_1.2pdfOct 8, 2025 · 374 KB
Bijlage 2_Verklaring derde_onderaannemerdocxOct 8, 2025 · 38 KB
Bijlage 1_Opgave kerncompetentiesdocxOct 8, 2025 · 38 KB
Bijlage H_Scope koppelingen en gegevensleveringen V'burg definitief v1.0xlsxOct 8, 2025 · 20 KB
uea_550365_20251007102915pdfOct 8, 2025 · 363 KB
Bijlage 3_Verklaring geen Russische betrokkenheiddocxOct 8, 2025 · 39 KB
Bijlage 4_PrijzenbladxlsxOct 8, 2025 · 26 KB
12Legal themes that may be relevant here
Advies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 570> De aanbesteder heeft in 2017 een Europese openbare procedure aangekondigd voor een raamovereenkomst met maximaal twee ondernemerAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
13Frequently asked questions
What is the exact scope of the assignment for the eHRM system?
The assignment includes the delivery, implementation, and maintenance of a modularly constructed eHRM system. Functional management and payroll administration are not part of the assignment.
Which functional requirements must the eHRM system meet?
The system must offer an integrated online HR Portal with functionalities for payroll, ESS, MSS, PSS, reporting, and workflow. It must be able to record data such as personal details, position, contract, salary, allowances, and a digital personnel file.
For how many users and employees is the system intended?
The eHRM system will be made available to approximately 200 users and handles the payroll of approximately 200 employees. Additionally, data will be recorded for approximately 50 employees who are not paid through the system.
Which laws and regulations must the system configuration support?
The bidder is responsible for an up-to-date configuration in accordance with applicable laws and regulations, including at a minimum the guidelines within the framework of the CAO Gemeenten, CAO Rijk, and APPA wen WAZO.
Which general purchasing conditions apply to this assignment?
The GIBIT 2023 purchasing conditions apply to the execution of the agreement, including provisions regarding acceptance, maintenance, information security, privacy, and the processor relationship.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653