enderView.ai
Sign InStart free
OpenSuppliesEuropeanOpen

EA Multifunctionals

Stichting Confessioneel Onderwijs Leiden · Open · 1 lots · 416311
Type
Supplies
30232100 · Printers and plotters
Estimated value
€ 2,70M
estimated
To deadline
-28d
May 19, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high

Tender for the delivery, maintenance, and service of multifunctionals for 21 educational locations of SCOL via a framework agreement for a maximum of six years.

Supplies · Open · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Stichting Confessioneel Onderwijs Leiden
Contract type
Supplies
Open
Estimated value
€2,700,000
estimated value
Submission deadline
May 19, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30232100
Printers and plotters
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tenderMultifunctionalsMFPrinters

01What is being requested

Delivery of Multifunctionals including service, maintenance, software, consumables, advice, and instruction. The assignment concerns a framework agreement with an initial duration of three (3) years, with options up to a maximum duration of six (6) years or a maximum contract value of € 2,700,000.

The assignment includes: - The placement, connection, and operational delivery of the Multifunctionals; - The provision of service and maintenance for the Multifunctionals; - The provision and updating of the software for the Multifunctionals; - The provision of consumables for the Multifunctionals; - Ongoing advice regarding the Multifunctionals; - Ongoing instruction of the end users and administrators of the Multifunctionals. Optional within the assignment: - The delivery of paper (no obligation to purchase)

30232100€ 2,70MSupplies
1EA Multifunctionals€2,700,000

02Strategic insight

“
Strategic insight · AI analysis
<ul Focus strongly on the quality score (70%), as the cases and presentation determine the largest part of the award. Ensure a detailed Plan of Approach in which the transition with the current supplier and the continuity of education are central. Substantiate the innovation and manageability for the ICT department to meet the specific requirements of SCOL.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
Cases must be submitted in one Word document where each case starts on a new page.Important
There is a maximum number of words per case; words exceeding the maximum will be made illegible.Important
When answering sub-questions, the exact order and the full subheadings from the case must be used.Important
Use of AI tools is permitted, but the content is considered binding contractual obligations.Important
The presentation is mandatory for the maximum of three parties that still have a chance after the intermediate result.Important
The presence of an Account Manager and a Service Desk Employee is required during the presentation.Important

04Can I take part?

Financial · 2
Bid(s) in the commercial register not older than six months, showing that the documents are legally signed.Financial
Economic and financial capacity (in accordance with Annex B).Financial
Exclusion ground · 1
No bankruptcy or suspension of payments.Exclusion ground
Technical · 1
Professional competence (in accordance with Annex B).Technical

05Exclusion grounds

Exclusion grounds (1)
  • No bankruptcy or suspension of payments.

06Award criteria

QUALITY70%

Assessment of quality based on cases and a presentation.

Case 1 (Plan of Approach)20%

Elaboration of the cooperation with the current supplier, the preparation phase, the transition and implementation phase, and ensuring the continuity of the primary process. Maximum 1,750 words.

Case 2 (Control, compliance and innovation)25%

Insight into the implementation of GDPR/Standard Framework, price guarantee for consumables, sustainability, manageability for the ICT department, and technological innovations. Maximum 1,750 words.

Presentation25%

Presentation by the parties that are still eligible for award after the intermediate result. Duration approx. 45 minutes.

PRICE30%

Assessment based on the comparison price as indicated in the Tender Form (Annex D).

07Process & timeline

Publication on TenderNed
2026-03-17
Submitting questions for the 1st Memorandum of Clarification
2026-04-09
Publication of the 1st Memorandum of Clarification
2026-04-16
Submitting questions for the 2nd Memorandum of Clarification
2026-04-23
Publication of the final Memorandum of Clarification
2026-04-30
Deadline for submitting your Bid
2026-05-19T10:00:00+00:00
Planned opening of the submitted Bids
2026-05-19 na 10:00 uur
Notification of the Award Decision
2026-06-23
Award of Contract (closing of the Agreement)
2026-07-14
Start date of the Agreement
2026-10-01

08Value in context

€2,700,000

09Likely competitors

#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Lyreco Nederland BVSME10056×
4Konica Minolta Business Solutions Nederland B.V.SME10041×
5de Rolf groepUnknown9978×
6Odin Onderwijs B.V. h.o.d.n. CloudwiseSME98165×

10Tender documents

Bijlage B - Formulier GeschiktheidseisenpdfMar 19, 2026 · 95 KB
Bijlage E - PVE - EA Multifunctionals - SCOLpdfMar 19, 2026 · 236 KB
Bijlage D - Inschrijfbiljet - EA Multifunctionals - SCOLxlsxMar 19, 2026 · 478 KB
Bijlage A - UEA - EA Multifunctionals - SCOLpdfMar 19, 2026 · 491 KB
TN575611 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260317215740pdfMar 19, 2026 · 227 KB
Bijlage F - Algemene inkoopvoorwaarden - SCOLpdfMar 19, 2026 · 424 KB
Beschrijvend Document - EA Multifunctionals - SCOLpdfMar 19, 2026 · 648 KB
Bijlage C - Concept Raamovereenkomst - EA Multifunctionals - SCOLpdfMar 19, 2026 · 293 KB

11Legal themes that may be relevant here

12Frequently asked questions

What exactly does the assignment for the multifunctionals entail?
The assignment includes the placement, connection, and operational delivery of the multifunctionals, the provision of service and maintenance, keeping the software up to date, the delivery of consumables, as well as ongoing advice and instruction for end users and administrators.
Is the delivery of paper part of the obligations?
The delivery of paper is optional within the assignment; no obligation to purchase paper is included in the assignment.
What work is expected regarding software and support?
The contractor is responsible for the delivery and updating of the software for the multifunctionals, providing ongoing advice, and instructing both end users and administrators.
What work falls under the delivery of the multifunctionals?
The delivery includes the placement, connection, and operational delivery of the equipment, including the delivery of consumables such as ink and toner.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
€ 2,7 mln

Gegunde waarden in CPV 30 · leveringen n=1263