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EA AV equipment - SCOL

Stichting Confessioneel Onderwijs Leiden · Open · 1 lots · 417880
Type
Supplies
32321200 · Audiovisual equipment
Estimated value
€ 5,03M
estimated
To deadline
-26d
May 21, 2026 · 10:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high

Tender for the supply, installation, and maintenance of audiovisual equipment for 21 educational locations of SCOL via a framework agreement.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Stichting Confessioneel Onderwijs Leiden
Contract type
Supplies
Open
Estimated value
€5,025,000
estimated value
Submission deadline
May 21, 2026
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
32321200
Audiovisual equipment
Location
Netherlands
CharacteristicsCPV 32SuppliesEU tenderAVAudiovisual equipmentTouchscreens

01What is being requested

Supply, installation, maintenance, and service of AV equipment within a framework agreement with an initial term of 3 years (with options up to a maximum of 6 years) and a maximum contract value of € 5,025,000 excluding VAT.

The assignment includes: - The ready-to-use, fully functional, and robust installation and delivery of AV equipment including accessories; - The supplier is responsible for fully relieving the client of the burden regarding the placement, mounting, and installation of AV equipment and accessories. Additionally, the assignment also includes the relocation and, if desired, disassembly of AV equipment and accessories, including removal if necessary. - Providing both requested and unsolicited advice; - Providing user instructions, training, and support; - Providing maintenance, service, and warra

32321200€ 5,03MSupplies
1EA AV equipment€5,025,000

02Strategic insight

“
Strategic insight · AI analysis
Focus strongly on the quality score, as this carries a 70% weight compared to price. Ensure an educational approach in the case studies to align with the objectives of SCOL. Prepare the test setup accurately based on the exact specifications from the Tender Form to prevent exclusion.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
Case study limitation: Use a maximum number of words per case study; if exceeded, words will be made unreadable.Important
Test setup: Participation in the test setup is free of charge upon invitation.Important
Use of AI: Use of AI tools is permitted, but all commitments are binding.Important
Test setup content: The setup must exactly match the model offered in the Tender Form.Important
Case study format requirement: Each case study must start on a new page in a single Word document.Important

04Can I take part?

Financial — No bankruptcy or suspension of payments.
Other — Extracts from the commercial register not older than six months, demonstrating that the documents are legally signed.

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

QUALITY70%

Consisting of the case studies and the test setup.

Case study 1: Partnership, service and maintenance, knowledge transfer20%

Elaboration of questions regarding functional delivery, procedures for preventive and corrective maintenance, support for educational quality, and safeguarding delivery times/finishing. Maximum 1,500 words.

Test setup Touchscreens and Projectors30%

Assessment of a physical setup (75 inch touchscreen with OPS and projector) on overall finish, stability, ease of use, and comfort. The score is an average of the assessment committee (50%) and end users (50%).

Case study 2: Sustainability20%

Elaboration of questions regarding maximum lifespan, technical compatibility with innovations, and energy efficiency including end-of-life management. Maximum 1,500 words.

PRICE30%

Assessment based on the comparison price as stated in the Tender Form.

07Process & timeline

Publication on TenderNed
2026-03-30
Submission of questions for the 1st Memorandum of Information
2026-04-09
Publication of the 1st Memorandum of Information
2026-04-16
Submission of questions for the 2nd Memorandum of Information
2026-04-23
Publication of the final Memorandum of Information
2026-05-06
Deadline for submitting your Tender
2026-05-21T10:00:00+00:00
Planned opening of the submitted Tenders
2026-05-21 na 10:00 uur
Notification of the Award Decision
2026-06-24
Award of the Contract (conclusion of the Agreement)
2026-07-15
Start date of the Agreement
2026-09-01

08Value in context

€5,025,000

09Likely competitors

#Likely bidderFitWins
1AENCUnknown10018×
2de Rolf groepUnknown9916×
3Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9612×
4Technisch Bureau Jacot B.V.SME9514×
5AVEX B.V.SME9213×
6NFGD Zoetermeer B.V.SME8910×

10Tender documents

Bijlage E - Programma van Eisen - EA AV-middelen - SCOLpdfMar 31, 2026 · 183 KB
Bijlage B - Geschiktheidseisen - EA AV-middelen - SCOLpdfMar 31, 2026 · 95 KB
Bijlage D - Inschrijfbiljet - EA AV-middelen - SCOLxlsxMar 31, 2026 · 136 KB
Beschrijvend Document - EA AV-middelen - SCOLpdfMar 31, 2026 · 608 KB
Bijlage A - UEApdfMar 31, 2026 · 492 KB
Bijlage C - Concept Raamovereenkomst - EA AV-middelen - SCOLpdfMar 31, 2026 · 292 KB
TN579140 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260330095511pdfMar 31, 2026 · 227 KB
Bijlage F - Algemene inkoopvoorwaardenpdfMar 31, 2026 · 424 KB

11Legal themes that may be relevant here

12Frequently asked questions

What does the assignment include regarding the supply and installation of AV equipment?
The assignment includes the supply and ready-to-use, robust installation of AV equipment including accessories. The supplier is responsible for placement, mounting, and installation, providing advice, offering user instructions, training, support, maintenance, service, and warranty.
What technical requirements must the delivered AV equipment meet?
All AV equipment must be CE-certified and energy-efficient.
What experience requirements apply to the supplier?
The supplier must have at least 5 years of relevant experience in the supply and installation of audiovisual systems in education.
Which optional activities can be performed within the assignment?
Optional within the assignment is the relocation of existing AV equipment and accessories within a location (for example, between classrooms) and the moving of existing AV equipment and accessories between different locations (for example, from one school to another).

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
€ 5,0 mln

Gegunde waarden in CPV 32 · leveringen n=274