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AwardedServicesEuropeanOpen

E-service

Gemeente Westerkwartier · Open · 1 lots · 374573
Type
Services
72000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

Tender for the delivery of a digital my-environment and forms module for the Municipality of Westerkwartier. The award will take place on the basis of the best price-quality ratio.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Westerkwartier
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

The assignment concerns the delivery of E-service consisting of a my-environment and a form generator including integrations. The agreement has a term of four years with possible extensions until 2033.

‘E-service’ concerning a ‘my environment’ and a form generator.

72000000Services
1E-service—

02Outcome

Awarded

Maykin Media

Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the plan of approach remains strictly within the page limit to guarantee full assessment. Align the demo accurately with the qualitative criteria in the annexes. Do not forget to include the Social Return obligation in the operation.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
The plan of approach may contain a maximum of 6 pages.Important
The absence of a UEA, tender form, or price calculation sheet will lead to exclusion.Important
Tenders submitted under conditions will be declared invalid.Important
All documents must be legally signed by an authorized signatory.Important
The Social Return obligation amounts to 2% of the contract sum.Important

05Can I take part?

Technical · 1
Suitability requirement 1Technical
Other · 2
Exclusion grounds as mentioned in chapter 5.4Other
Exclusion on the basis of EU sanctions against RussiaOther

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Communicationweight n/a

Qualitative award criterion.

Maintenance planweight n/a

Qualitative award criterion.

Sustainabilityweight n/a

Qualitative award criterion.

Priceweight n/a

Will only be assessed after the qualitative award criteria have been assessed.

08Process & timeline

Start procurement, publication
11 april 2025
Submission of questions by Bidders round 1
6 mei 2025 tot 10.00 uur
Sending Memorandum of Information 1
13 mei 2025
Submission of questions by Bidders round 2
20 mei 2025 tot 10.00 uur
Sending Memorandum of Information 2
27 mei 2025
Submission of Tenders
10 juni 2025 tot 10.00 uur
Assessing Tenders
10 juni – 26 juni
Demo
17 juni 2025
Intention to award
26 juni 2025
Standstill period
26 juni – 17 juli 2025
Final award via signing of agreement
18 juli 2025
Start of agreement
1 september 2025
Implementatieperiode
1 september 2025 tot en met 31 december 2025
Start regulier gebruik
1 januari 2026

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1PinkRoccade Local Government B.V.SME9766×
2Centric Netherlands B.V.SME9672×
3COMPAREX Nederland B.V.SME9664×
4Visma Raet B.V.SME9631×
5Visma Roxit B.V.SME9629×
6PQR B.V.SME9630×

11Tender documents

TN520298 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250909121212pdfSep 10, 2025 · 7 KB
Bijlage 2 - 2e NvI - Formulieren overzichtpdfMay 27, 2025 · 135 KB
Bijlage 1 - 2e NvI- Uitgangspunten DiftarpdfMay 27, 2025 · 83 KB
2e Nota van inlichtingen E-dienstverleningpdfMay 27, 2025 · 56 KB
Bijlage 2 Programma van Eisen en WensendocxMay 20, 2025 · 60 KB
1e Nota van inlichtingen E-dienstverleningpdfMay 13, 2025 · 122 KB
uea_520298_20250408125735pdfApr 13, 2025 · 1394 KB
Bijlage 5 ReferentieformulierdocxApr 13, 2025 · 68 KB
Bijlage 3 Beoordelingsformat EMVI-BPKVpdfApr 13, 2025 · 105 KB
Bijlage 1 Concept overeenkomst t.b.v. ICT Prestatie GIBIT 2023pdfApr 13, 2025 · 348 KB
Bijlage 2 Programma van Eisen en WensenpdfApr 13, 2025 · 308 KB
TN520298 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250411103426pdfApr 13, 2025 · 7 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the scope of the assignment regarding the forms?
The assignment concerns the realization of approximately 180 forms. The municipality expects to collaborate on the construction of the new forms, whereby assistance with the structure and migration is desired.
What functionality is expected from the secure environment for residents?
The secure 'My environment' must enable two-way communication. Residents must be able to send messages to the municipality to, for example, answer questions, resolve tasks, or attach files.
How should the process of signing forms be organized?
It is permitted to use a different process than the current specific method, provided that the end result is the same: a submitted form that is signed by two or more persons.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436