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OpenSuppliesEuropeanCompetitive procedure with negotiationGreen

Sustainable redesign

EBN B.V. · Competitive procedure with negotiation · 1 lots · 421596
Type
Supplies
39130000 · Office furniture
Estimated value
€ 900K
estimated
To deadline
-29d
May 18, 2026 · 09:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

EBN B.V. is looking for one contractor for the redesign and sustainability improvement of their office in Utrecht for a period of five to eleven years. The procedure is conducted via a competitive procedure with negotiation in which the best price/quality ratio is central.

Supplies · Competitive procedure with negotiation · European procedure

Sustainability countsEuropean1 exclusion grounds
Contracting authority
EBN B.V.
Contract type
Supplies
Competitive procedure with negotiation
Estimated value
€900,000
estimated value
Submission deadline
May 18, 2026
09:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
39130000
Office furniture
Location
Netherlands
CharacteristicsCPV 39SuppliesEU tenderGreen / SPP

01What is being requested

The assignment concerns the redesign and sustainability improvement of an office location in Utrecht of approximately 4,200 m² for more than 250 employees. The term of the agreement is from 1 November 2026 up to and including 31 October 2031, with three options for extension of 2 years at a time until at the latest 31 October 2037.

Energie Beheer Nederland (EBN) is a public company in the energy sector. We are committed to a reliable, affordable, and sustainable energy supply today and in the future. We achieve this by working on responsible CO2 storage, a sustainable gas system, and a sustainable heat transition. To this end, we collaborate with public and private partners and use our knowledge, expertise, and financial strength to accelerate the construction of a sustainable energy system. All of this is necessary to meet climate goals based on sustainable energy sources. Energie Beheer Nederland (EBN) invites mar

39130000€ 900KSupplies
1Sustainable redesign€900,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure a complete and timely submission, where all documents clearly state the company name and the relevant part. Prepare for a competitive procedure with negotiation where multiple rounds may be necessary to reach a satisfactory offer. Take into account the test setup and the mandatory mock-up as part of the process.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 7
The procurement is a competitive procedure with negotiation.Important
The assignment is tendered in one lot.Important
The bid must be submitted in the Dutch language.Important
When using equivalent techniques or brands, equivalence must be demonstrated.Important
In the final tender round, a test setup will be organized.Important
The winner must place a mock-up in the building between award and delivery.Important
When relying on a Third Party for suitability requirements, specific documentation requirements apply (ESPD and declarations).Important

04Can I take part?

Exclusion ground — Unconditional compliance with all grounds for exclusion.
Technical — Unconditional compliance with all suitability requirements.

05Exclusion grounds

Exclusion grounds (1)
  • Unconditional compliance with all grounds for exclusion.

06Award criteria

Best price/quality ratio (BPKV)weight n/a

The assignment is awarded on the basis of the best price/quality ratio. Quality is expressed in sub-selection criteria with corresponding weighting factors. The financial offer is assessed using the Utility Index.

07Value in context

€900,000

08Likely competitors

#Likely bidderFitWins
1Gispen Nederland BVSME10092×
2Ahrend Nederland B.V.SME10058×
3Heutink Primair Onderwijs B.V.SME99149×
4Presikhaaf Schoolmeubelen B.V.SME9951×
5Eromesmarko B.V.SME98105×
6VepaDrentea BVSME8913×

09Tender documents

Format aanbiedingsbrief EBN NL.docxdocxMay 4, 2026 · 157 KB
UEA EBN B.V..pdfpdfMay 4, 2026 · 87 KB
Selectiefase.pdfpdfMay 4, 2026 · 125 KB
EBN Gedragscode voor leveranciers (datum 1 december 2025).pdfpdfMay 4, 2026 · 199 KB
EBN Algemene inkoopvoorwaarden voor goederen en diensten (datum 1 december 2025).pdfpdfMay 4, 2026 · 274 KB
Beschrijving.pdfpdfMay 4, 2026 · 30 KB
Wachtkamerovereenkomst NL.docxdocxMay 4, 2026 · 100 KB
Selectiefase.pdfpdfMay 4, 2026 · 28 KB
Service overeenkomst Duurzame inrichting.docxdocxMay 4, 2026 · 108 KB
Referentie verklaring Duurzame inrichting.docxdocxMay 4, 2026 · 92 KB
Selectiefase.pdfpdfApr 17, 2026 · 29 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the intended term of the agreement?
The agreement runs from 1 November 2026 up to and including 31 October 2031. EBN has the option to extend the agreement three times by 2 years, until at the latest 31 October 2037.
Which suitability criteria must a bidder meet?
Bidders must be able to present at least three comparable projects of more than 4,200 m², with an emphasis on sustainable and circular elements. In addition, documentation of EU compliance and relevant certifications such as ISO 14001 or BREEAM is required.
What are the main substantive objectives of the assignment?
The assignment focuses on the redesign and sustainability improvement of an office of approximately 4,200 m² for more than 250 employees. Key focus areas are more efficient space utilization, responding to the needs of employees, and promoting circularity.
What expertise is expected from the intended contractor?
The contractor must possess design capacity and also be responsible for the project management and the operational execution of the redesign.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 196K
median
€ 480K
p75
€ 1,5 mln
€ 900K

Gegunde waarden in CPV 39 · leveringen n=792