3
3 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72268000
Estimated value
€ 400K
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This document is the standard data processing agreement of Gemeente Helmond for the processing of personal data and police data by suppliers.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The assignment concerns the provision of services in which the processor processes personal data and police data for the execution of the main agreement.
- implementation of document creation tool including making templates ready for use; - training of users and management organization; - availability of the application as a SaaS solution; - relieving the municipality of technical and application management; - support for users and management organization; - realization of integrations; - consultancy on request.
1document creation tool—
02Outcome
Awarded
Templafy Eindhoven (Master it Solutions B.V.)
Award value
€400,000
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure full completion of the annexes regarding processing activities and sub-processors. It is essential to accurately substantiate the security measures from Annex 2 with relevant certifications. Pay specific attention to the liability limits established in the GIBIT articles.
04Points of attention
Important · 6
The processor must implement appropriate technical and organizational measures for security.Important
Breaches must be reported no later than within 24 hours.Important
Liability for personal injury and property damage is limited to € 1,250,000 per event.Important
Liability for other damages is limited to two times the annual fee.Important
Total liability per year may never exceed four times the annual fee.Important
Upon termination, the processor must, at the first request, return or delete all documents and data.Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
07Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME9657×
2Protinus IT B.V.SME9532×
3PinkRoccade Local Government B.V.SME9534×
4COMPAREX Nederland B.V.SME9431×
5Afas Software B.V.SME9332×
6Bechtle direct B.V.SME9125×
08Tender documents
TN514925 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250929112519pdfSep 30, 2025 · 9 KB
Nota van inlichtingen 2025-04-15-1pdfApr 15, 2025 · 5 KB
Bijlage E Informatie over sjablonen 15-4-2025docxApr 15, 2025 · 55 KB
voorbeeld sjablonenzipMar 27, 2025 · 348 KB
Nota van inlichtingen 2025-03-27-1pdfMar 27, 2025 · 24 KB
Berichtenboek Djuma Documentcreatieservices v3.0_geanonimiseerdpdfMar 27, 2025 · 559 KB
Bijlage 1 Programma van eisen en wensenxlsxMar 7, 2025 · 61 KB
Bijlage D Circulaire sanctiepakket Rusland gevolgen voor aanbestedingen 20 mei 2022pdfMar 7, 2025 · 182 KB
Bijlage A ReferentieformulierdocxMar 7, 2025 · 69 KB
Bijlage C Voorwaarden wachtkamerovereenkomstdocxMar 7, 2025 · 33 KB
Aanbestedingsleidraad documentcreatietoolpdfMar 7, 2025 · 912 KB
Bijlage F Scoregrafiek prijsxlsxMar 7, 2025 · 27 KB
09Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
10Frequently asked questions
What does the assignment for the document creation tool entail?
The assignment includes the implementation of a document creation tool including making templates ready for use, the availability of the application as a SaaS solution, the realization of integrations, and consultancy on request.
What support is provided during the implementation of the tool?
In addition to the implementation and SaaS availability, the assignment includes the training of users and the management organization, support for users and administrators, and relieving the municipality in the field of technical and application management.
In what way is the management organization supported?
The assignment provides for the training of the management organization, support for the management organization, and relieving the municipality in the field of technical and application management.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 400K
Gegunde waarden in CPV 72 · diensten n=1436