6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72252000 · Computer archiving ser
Estimated value
Not published
To deadline
-37d
May 11, 2026 · 09:30
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Tender for the delivery of a cloud-based digital repository for the Gelders Archief, including implementation, training, and management.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tenderDigital repositoryE-repositoryArchiving
01What is being requested
The assignment concerns the delivery of a cloud solution (Software as a Service) for a digital repository. The scope includes the installation, implementation, training of approximately 5 employees, and providing functional support via a helpdesk.
The assignment consists of the procurement, implementation, and maintenance of a digital repository for the sustainable storage of digital information.
1Digital repository Gelders Archief—
02Strategic insight
Strategic insight · AI analysis
<ul Focus the greatest effort on the open questions, as these, together with the demo and price, are the decisive factors for the award (total 570 + 200 + 200 points). Ensure a very strong description of the search and consultation functionality (O05), as this is the highest-scoring individual question (80 points). Ensure that all ISO certifications (9001, 27001, 27017, 27018) and the WCAG testing can be submitted directly as evidence to prevent knock-outs.
03Points of attention
Important · 6
Knock-out criterion: Requirements starting with an 'E' are mandatory; failure to comply will result in the bid being set aside.Important
Page limits: Various open questions have strict maximums for the number of pages (e.g., O01: 5 pages, O02: 3 pages, O04: 2 pages).Important
Wishes: Wishes (W) are answered with only 'Yes' or 'No'; explanation is not permitted.Important
Accessibility: The solution must comply with WCAG version 2.1 or newer, demonstrated by means of an external assessment report.Important
Data storage: Data must be stored within the European Economic Area (EEA) at all times.Important
SLA: The bidder must submit a draft SLA which will become part of the contract documents.Important
04Can I take part?
Technical · 7
The offered solution must be immediately available without customization and all components must be covered in the price template.Technical
All requested functionalities must be demonstrable during the Demo (exception: external connections).Technical
Contractor and any partners must comply with the applicable European and Dutch laws and regulations.Technical
Contractor must be certified according to NEN-EN-ISO 9001, or can perform the work based on a quality plan at the level of NEN-EN-ISO 9001 or equivalent.Technical
Contractor and any partners must be certified in NEN-ISO 27001 for information security or equivalent.Technical
Contractor and any partners must be certified in NEN-ISO 27017 (cloud security) or equivalent.Technical
Contractor and any partners must be certified in NEN-ISO 27018 (Privacy and data protection in the cloud) or equivalent.Technical
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Open questions570 punten
Assessment of answers to open questions (O01 through O17) based on an assessment framework.
Wishes30 punten
Answering wishes (W) with 'Yes' or 'No'.
Demo200 punten
Price200 punten
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
08Likely competitors
#Likely bidderFitWins
1Centric Netherlands B.V.SME9456×
2Afas Software B.V.SME9432×
3PinkRoccade Local Government B.V.SME9234×
4Protinus IT B.V.SME9132×
5Bechtle direct B.V.SME9125×
6KPN B.V.SME8927×
09Tender documents
Bijlage 04 Concept Wachtkamerovereenkomst digitaal depot Gelders ArchiefpdfMar 20, 2026 · 143 KB
Bijlage 09 NvI 1 sjabloon vragen digitaal depot Gelders ArchiefxlsxMar 20, 2026 · 19 KB
Aanbestedingsdocument digitaal depot Gelders ArchiefpdfMar 20, 2026 · 309 KB
Bijlage 10 Format referentie digitaal depot Gelders ArchiefdocxMar 20, 2026 · 21 KB
Bijlage 05 Verwerkersovereenkomst digitaal depot Gelders ArchiefpdfMar 20, 2026 · 274 KB
Bijlage 07 GIBIT2023pdfMar 20, 2026 · 652 KB
Bijlage 02 Prijzenblad digitaal depot Gelders ArchiefxlsxMar 20, 2026 · 15 KB
Bijlage 06 Procedure demo digitaal depot Gelders ArchiefpdfMar 20, 2026 · 194 KB
TN578105 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260319135655pdfMar 20, 2026 · 192 KB
Bijlage 01 PVE digitaal depot Gelders ArchiefpdfMar 20, 2026 · 120 KB
Bijlage 03 Conceptovereenkomst digitaal depot Gelders ArchiefpdfMar 20, 2026 · 175 KB
Bijlage 08 Antwoordformulier wensen digitaal depot Gelders ArchiefxlsxMar 20, 2026 · 11 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 198> Dienstonderdeel van een Ministerie maakt afspraak met dienstonderdeel van een ander Ministerie voor het laten digitaliseren van Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
11Frequently asked questions
What is the scope and duration of the assignment?
The assignment concerns the procurement, implementation, and maintenance of a digital repository for the sustainable storage of digital information. The duration is 4 years, with the possibility of 4 extensions of 1 year each.
Which procurement conditions must the agreement comply with?
The execution of the assignment takes place under the GIBIT 2023 procurement conditions.
Which suitability criteria are applied to bidders?
Bidders must possess relevant experience in digital archiving, technical knowledge of repositories, and a proven implementation capacity.
What is the core of the requested assignment?
The assignment includes the procurement, implementation, and maintenance of a digital repository that serves for the sustainable storage of digital information.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436