4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
39130000 · Office furniture
Estimated value
€ 3,50M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This assignment concerns the supply, installation, and maintenance of circular office furniture for the Municipality of Rotterdam. The focus lies on the R-ladder, where refurbishing and reuse of existing furniture are central.
Supplies · European procedure
European
CharacteristicsCPV 39SuppliesEU tender
01What is being requested
Supply of Circular Office Furniture, consisting of externally used, refurbished, and new furniture, including maintenance and installation on call for the Municipality of Rotterdam.
Prior information notice for the procurement of Circular services on existing furniture of the Municipality of Rotterdam and the supply of circular office furniture. The current agreement of the Municipality of Rotterdam has been terminated. Therefore, the municipality wishes to enter into a new framework agreement as quickly as possible through a public EU procurement with a suitable supplier as a circular service provider for the office furniture of Rotterdam.
1Circular Office Furniture for Rotterdam€3,500,000
02Strategic insight
Strategic insight · AI analysis
Ensure a strong circular strategy based on the R-ladder to meet the ambitions. Set up administrative processes directly for e-invoicing according to the PEPPOL standard to prevent payment issues. Ensure that the warranty periods for both new and refurbished furniture are fully covered in the pricing.
03Points of attention
Important · 6
There is no obligation to purchase from the contracting authority.Important
The contractor must possess a privacy regulation in accordance with the GDPR.Important
A duty of confidentiality applies to the contractor and staff.Important
All invoicing must be carried out electronically via PEPPOL proof UBL/XML.Important
For new furniture, an all-in warranty of at least 10 years is required.Important
The production of new furniture must take place within the EU or Norway.Important
04Can I take part?
Other — Bidder declares to have read the attached procurement documents and to agree to them.
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Value in context
€3,500,000
07Likely competitors
#Likely bidderFitWins
1Gispen Nederland BVSME10093×
2Ahrend Nederland B.V.SME10059×
3Eromesmarko B.V.SME99105×
4VepaDrentea BVSME8813×
5KVS Kantoorinrichtingen bvSME806×
6ROHDE & GRAHL BVSME786×
08Tender documents
BD EA Circulair Kantoormeubilair.pdfpdfMay 13, 2026 · 523 KB
Bijlage 13 Rotterdam Circulair_Programma 2023-2026.pdfpdfMay 13, 2026 · 10686 KB
Bijlage 15 Bouwstenenboek.pdfpdfMay 13, 2026 · 732 KB
Financiele aspecten - Prijs.pdfpdfMay 13, 2026 · 24 KB
Bijlage 3 Toelichting ernstige beroepsfout.pdfpdfMay 13, 2026 · 57 KB
Bijlage 12 Marktvisie Circulair kantoormeubilair_jan2026.pdfpdfMay 13, 2026 · 3132 KB
Bijlage 4 Terbeschikkingstellingsverklaring financiele middelen.docxdocxMay 13, 2026 · 45 KB
Bijlage 6 Referentieformulier.docxdocxMay 13, 2026 · 49 KB
Concept planning Europese openbare aanbesteding Circulair Kantoormeubilair. Aan onderstaande data kunnen geen rechten worden ontleend..pdfpdfMay 13, 2026 · 30 KB
Bijlage 5 Terbeschikkingstellingsverklaring technische middelen.docxdocxMay 13, 2026 · 45 KB
Beschrijving.pdfpdfMay 13, 2026 · 29 KB
Inschrijvingsdocumenten.pdfpdfMay 13, 2026 · 41 KB
09Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materi
10Frequently asked questions
What is the content of the assignment?
The assignment includes circular services on existing furniture of the Municipality of Rotterdam and the supply of new circular office furniture via a new framework agreement.
Why is a new framework agreement being entered into?
The current agreement of the Municipality of Rotterdam has been terminated, necessitating a new framework agreement for a suitable supplier as a circular service provider.
Which general terms and conditions of purchase apply?
The execution of the agreement takes place on the basis of the VNG Model General Terms and Conditions of Purchase for supplies and services.
How does this assignment relate to local circular policy?
The assignment aligns with the Rotterdam Circulair Programma 2023-2026, in which the municipality, as an organization, sets a good example in the procurement of products and services.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 196K
€ 196K
median
€ 480K
€ 480K
p75
€ 1,5 mln
€ 1,5 mln
€ 3,5 mln
Gegunde waarden in CPV 39 · leveringen n=792