OpenServicesEuropeanOpenGreen
Booking platform for external meeting, event, and hotel accommodations
Stichting Koninklijke Kentalis · Open · 1 lots · 410538
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
55120000 · Hotel meeting and conf
Estimated value
Not published
To deadline
-83d
Mar 25, 2026 · 11:59
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
EU procurement for the delivery of a digital booking platform for external meeting, event, and hotel accommodations for Koninklijke Kentalis for a maximum period of 4 years.
Services · Open · European procedure
Sustainability countsEuropean
CharacteristicsCPV 55ServicesEU tenderGreen / SPPBooking platformExternal meeting roomsHotel accommodations
01What is being requested
Delivery of a (digital) booking platform for external meeting, event, and hotel accommodations for a maximum period of 4 years. The assignment includes providing a user-friendly platform with a structural and up-to-date offering of accommodations with national coverage.
A booking platform on which Kentalis employees can easily book external meeting, event, and/or hotel accommodations.
1booking platform for external meeting, event, and hotel accommodations—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure broad coverage by demonstrably connecting at least 10 independent holders and 6 chains to meet the technical suitability requirement. Focus the qualitative proposition on user-friendliness and proactive support, as current employee experiences indicate areas for improvement in findability and ease of booking. Integrate sustainability of bookings into the platform proposal to meet the desired situation of Kentalis.
03Points of attention
Important · 6
Tender documents: All required documents, including Annex 2, 3, 4, and 6, must be submitted fully and legally signed.Important
Signature: Documents must be provided with a 'wet signature' (scanned) or a qualified signature that meets security level IV (PKIoverheid certificate).Important
Evidence: If requested, evidence (such as an extract from the commercial register, certificate of conduct, tax authority statement) must be provided within seven working days.Important
Variants: Submitting variants is not permitted.Important
Exclusion: Failure to (legally) sign the Uniform European Procurement Document or making changes may lead to exclusion.Important
Local locations: Non-commercial meeting and event locations with local cooperation agreements are explicitly excluded from the scope.Important
04Can I take part?
Financial · 4
Sufficient financial and economic capacity to ensure the continuity of business operations during the contract period, including any extensions.Financial
Sufficient financial and economic capacity to execute the framework agreement, and in the event of an extension, the extension thereof, in accordance with the stated requirements.Financial
No known claims and no necessary investments that jeopardize financial economic capacity or continuity.Financial
The most recently issued auditor's report does not contain a continuity paragraph.Financial
Technical · 2
Possess valid cooperation and/or connection agreements with at least 10 different (independent) accommodation holders and at least 6 different chains of accommodation holders.Technical
The cooperation agreements must collectively lead to at least 40 bookable accommodations with national coverage throughout the Netherlands (excl. Wadden Sea area).Technical
Professional capability · 1
Registered in the professional or commercial register in the Member State where the enterprise is established.Professional capability
Other · 1
Appropriate insurance against professional risks.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria weighting
price 20%quality 80%
Homogeneous unit (%) · sum 100% · gate passed
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
08Likely competitors
#Likely bidderFitWins
1Worldmeetings.comUnknown795×
2Postma & Cohen B.V.SME749×
3Meetingselect B.V.SME734×
4V/ Business B.V.SME6813×
5Munckhof Business Travel Venlo B.V.SME675×
6Worldmeetings.com B.V.SME672×
09Tender documents
Bijlage 1 - Vraag en antwoordformulier tbv Nota van inlichtingenxlsxFeb 3, 2026 · 113 KB
Bijlage 7B - Algemene Inkoopvoorwaarden Gezondheidszorg (AIVG) 2022pdfFeb 3, 2026 · 481 KB
uea_568741_20260127160255pdfFeb 3, 2026 · 339 KB
Beschrijvend Document Deel B - Aanbestedingsvoorwaarden Koninklijke KentalispdfFeb 3, 2026 · 315 KB
Beschrijvend Document Deel A - Externe accommodaties tbv Kentalis 2026pdfFeb 3, 2026 · 762 KB
Bijlage 7C - Concept VerwerkersovereenkomstpdfFeb 3, 2026 · 307 KB
Bijlage 3 - Verklaring omtrent InschrijvingdocxFeb 3, 2026 · 217 KB
Bijlage 7A - Concept RaamovereenkomstpdfFeb 3, 2026 · 241 KB
Bijlage 9 - Identity en Acces Management binnen KentalispdfFeb 3, 2026 · 366 KB
Bijlage 4 - PrijzenbladxlsxFeb 3, 2026 · 22 KB
TN568741 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260202102219pdfFeb 3, 2026 · 141 KB
Bijlage 8 - Enquete gebruikersvriendelijkheidpdfFeb 3, 2026 · 261 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 539> De aanbesteder heeft een dynamisch aankoopsysteem (DAS) ingesteld voor de inhuur van extern personeel. Onder het DAS heeft de aaAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
11Frequently asked questions
What is the core of the assignment for this booking platform?
It concerns the delivery of a digital booking platform on which Kentalis employees can easily book external meeting, event, and hotel accommodations.
Which specific conditions must the implementation meet?
The implementation must take place within the stated period without having negative effects on existing business processes.
What qualifications are expected from the team executing the assignment?
An experienced team is required that possesses expertise in the field of data security and GDPR compliance.
Which general terms and conditions apply to the agreement?
The Algemene Inkoopvoorwaarden Gezondheidszorg (AIVG) 2022, filed at the District Court of The Hague under filing number 2022/33 1, may be declared applicable to the agreement.
What is the content of the relevant lot?
The lot includes the expenditures for the bookings of external meeting, event, and/or hotel accommodations, including an intermediary fee for the period.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 879K
€ 879K
median
€ 3,0 mln
€ 3,0 mln
p75
€ 5,7 mln
€ 5,7 mln
deze opdracht
Gegunde waarden in CPV 55 · diensten n=152