6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
The Provincie Noord-Holland is seeking a supplier for a new integrated HR management system via a SaaS model to replace SAP ECC. The contract includes both functional HR and payroll support as well as the associated services such as management and implementation.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Supply and implementation of an integrated HR management system via a SaaS solution. The contract includes full HR functionality, payroll, licenses, management, configuration, integrations, and data migration.
This European public tender concerns the supply, implementation, and management of an integrated HR and payroll management system for the Provincie Noord-Holland. The tender (TN reference: 521580) includes a SaaS solution providing functionalities for employee administration, sickness and leave registration, payroll processing, interview cycle, workforce planning, and scheduling. The contract has an initial term of 48 months with the possibility of three extensions of 24 months each, up to a maximum of 10 years. Award takes place based on the Most Economically Advantageous Tender (MEAT), where
1HR Management System—
02Outcome
Awarded
Afas Software B.V.
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Focus the quality proposal specifically on the detailed use cases and the presentation of the various user journeys. Ensure a solid migration strategy to guarantee the continuity of the payroll. Take into account the SaaS model and the required integrations with the existing landscape.
04Points of attention
Important · 5
The implementation must be completed no later than 1 January 2027.Important
The solution must comply with the AVG and BIO.Important
Bidders must declare that the contract does not conflict with EU sanctions against Russia.Important
Integrations must be set up in a standardized manner.Important
The data migration from SAP ECC is a crucial part of the contract.Important
05Can I take part?
Financial · 1
Financial and economic standingFinancial
Technical · 1
Technical and professional ability, including core competencies and certificationsTechnical
Professional capability · 1
Professional competenceProfessional capability
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Qualityweight n/a
Assessment based on five components: Implementation plan, Vision and ambition, Program of requirements, Use cases (onboarding, internal movement, offboarding, management) and Presentation (the journey of the employee, manager, and professional).
Priceweight n/a
Assessment of the tender price (P1) and the hourly rates (P2).
08Process & timeline
Publication of announcement on TenderNed
16 mei 2025
Deadline for submitting questions, 1st round
2 juni 2025
Publication of Memorandum of Clarification, 1st round
12 juni 2025
Deadline for submitting questions, 2nd round
23 juni 2025
Publication of Memorandum of Clarification, 2nd round
30 juni 2025
Closing date for submitting a Tender
15 september 2025 14:00
Presentations
29 september 2025 tot en met 3 oktober 2025
Notification of Award Decision
13 oktober 2025
Appeal period
14 oktober 2025 tot en met 3 november 2025
End of Bibob investigation
4 november 2025
Final award
5 november 2025
Effective date of Agreement
17 november 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME9681×
2Unit4 Business Software Netherlands B.V.SME9420×
3Zorgned Automatisering B.V.SME736×
4NotuBiz Nederland b.v.SME735×
5Gemeenteoplossingen B.V.SME714×
6ADP Nederland BVSME713×
11Tender documents
TN521580 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251223132341pdfDec 24, 2025 · 142 KB
Beantwoording Nota van Inlichtingen 3xlsxJul 30, 2025 · 191 KB
Inschrijvingsleidraad Bedrijfsvoeringssysteem HR - GerectificeerdpdfJul 17, 2025 · 1313 KB
TN521580 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250717153309pdfJul 17, 2025 · 9 KB
Beantwoording Nota van Inlichtingen 2xlsxJul 8, 2025 · 195 KB
Beantwoording Nota van Inlichtingen 1xlsxJun 18, 2025 · 179 KB
Bijlage 6 - Programma van Eisen en WensenxlsxMay 19, 2025 · 360 KB
Bijlage 5 - Concept OvereenkomstpdfMay 18, 2025 · 489 KB
Bijlage 17 - Concept VerwerkersovereenkomstpdfMay 18, 2025 · 237 KB
Bijlage 3 - Format KerncompetentiesdocxMay 18, 2025 · 48 KB
Bijlage 18 - Richtlijn back-up en herstel PNHpdfMay 18, 2025 · 214 KB
Inschrijvingsleidraad Bedrijfsvoeringssysteem HRpdfMay 18, 2025 · 1300 KB
12Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 121> Nationale openbare aanbestedingsprocedure. Kan van inschrijvers gevraagd worden een opgave te doen van onvoorziene gebeurtenisseAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
13Frequently asked questions
What is the intended duration of the agreement for the HR management system?
The agreement has an initial term of 48 months. There are possibilities for three extensions of 24 months each, allowing the total duration to reach a maximum of 10 years.
In what manner does the award take place in this tender?
The award is made on the basis of the Most Economically Advantageous Tender (MEAT). In this case, quality is weighted more heavily with a percentage of 80%, while the price has a weighting of 20%.
What is the ratio between the contractual term and the operational phase?
The 48-month agreement includes both the implementation and migration phase as well as the operational phase. The contractual term is not linked to the moment of going live.
What functionalities are expected from the SaaS solution?
The contract includes a SaaS solution for employee administration, sickness and leave registration, payroll processing, the interview cycle, workforce planning, and scheduling.
How should the organization be able to be structured within the system?
The organization can be divided into sectors, within which one or more units with their own manager can subsequently be set up.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653