Business Applications
Stichting de Bibliotheek Utrecht is seeking an integrated SaaS application that combines the core functions of HRM-payroll, finance, invoicing, procurement, and project administration. The tender is public and focused on a supply contract with a duration of five years. The supplier must offer a single, modularly structured solution that integrates seamlessly into the library's existing IT infrastructure, is user-friendly for employees, and complies with Dutch laws and regulations regarding data protection and financial reporting. Contractual requirements include a clear service-level agreement, regular updates, backup and recovery procedures, and a transfer of knowledge to the internal IT team. The tender requires transparent pricing, including license costs, maintenance, and any expansion options. The supplier must demonstrate experience with similar projects in the public sector and a proven track record in delivering reliable SaaS solutions.
Supplies · Open · European procedure
01What is being requested
Stichting de Bibliotheek Utrecht is seeking an integrated SaaS application that combines the core functions of HRM-payroll, finance, invoicing, procurement, and project administration. The tender is public and focused on a supply contract with a duration of five years. The supplier must offer a single, modularly structured solution that integrates seamlessly into the library's existing IT infrastructure, is user-friendly for employees, and complies with Dutch laws and regulations regarding data protection and financial reporting. Contractual requirements include a clear service-level agreement, regular updates, backup and recovery procedures, and a transfer of knowledge to the internal IT team. The tender requires transparent pricing, including license costs, maintenance, and any expansion options. The supplier must demonstrate experience with similar projects in the public sector and a proven track record in delivering reliable SaaS solutions.
The scope concerns the supply of an application for: HRM-payroll Finance Invoicing Procurement Project administration This application must provide the aforementioned functionality as an integrated application (one (1) application). This application is to be delivered as a Software as a Service (SaaS service). The contracting authority wishes to enter into an agreement for a term of five years.
02Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
03Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
04Bidders in this segment
05Legal themes that may be relevant here
06Frequently asked questions
What is the intended duration of the agreement?
Which functionalities must the supplied application focus on?
In what form must the software be delivered?
Which licenses are required within the scope of the business applications?
Automatically compiled from the official tender data and documents.
07Estimated value versus the market
€ 350K
€ 737K
€ 1,9 mln
Gegunde waarden in CPV 48 · leveringen n=653