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AwardedSuppliesEuropeanSME-friendlyOpen

AV equipment and additional services (including event rental)

Avans Hogeschool te Tilburg · Open · 2 lots · 396503
Type
Supplies
32321300
Estimated value
Not published
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high

This procurement concerns the delivery, installation, and rental of audiovisual equipment and associated technical support for Avans Hogeschool. The assignment is divided into two lots for fixed installations and event rental with a maximum duration of eight years.

Supplies · Open · European procedure · SME-friendly

SME-friendlyEuropean1 exclusion groundsComplete timeline
Contracting authority
Avans Hogeschool te Tilburg
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
09:15
Scope
European
European procedure
Lots
2
2 lots
Main CPV code
32321300
Location
Netherlands
CharacteristicsCPV 32SuppliesSME-friendlyEU tender

01What is being requested

Delivery of audiovisual equipment and additional services via two lots. This includes fixed installations and maintenance on lot 1, and the rental of equipment including technical guidance for events on lot 2 for a maximum duration of eight years.

The objective of this procurement is to enter into two Framework Agreements with one Contractor per Framework Agreement for: - the on-call delivery of high-quality audiovisual equipment and additional services (service and support) at a market-conform price; - the on-call rental of audiovisual equipment, including support and technical guidance during events.

32321300Supplies
1Fixed delivery of audiovisual equipment including additional services—
2Hire of audiovisual equipment including technical support during events—

02Outcome

Awarded

Avex B.V.

Bidders
5

03Breakdown by lot

Fixed delivery of audiovisual equipment including additional servicesn/a
Hire of audiovisual equipment including technical support during eventsn/a

Per-lot values not published — bars show only the lot breakdown.

04Strategic insight

“
Strategic insight · AI analysis
Focus on an integrated approach where collaboration between the two lots is ensured. Provide strong substantiation for sustainability and innovation within the offered solutions. Take into account the maximum value of the framework agreements during financial planning.
Read automatically from the tender documents using AI. Always verify against the original documents.

05Points of attention

Important · 5
Bids must be made unconditionally and without reservation.Important
It is not permitted to include variants in the bid.Important
Bidders may not seek contact with persons from Avans outside of the designated contact person.Important
The contractors of lot 1 and lot 2 have an obligation to cooperate constructively.Important
All communication takes place exclusively via TenderNed.Important

06Can I take part?

Financial · 1
Financial and economic standing in accordance with the requirements set out in the descriptive document.Financial
Technical · 1
Suitability requirements for lot 1 and lot 2 as specifically included in the descriptive document.Technical
Exclusion ground · 1
Compliance with the mandatory and optional grounds for exclusion as stated in the Aanbestedingswet 2012.Exclusion ground

07Exclusion grounds

Exclusion grounds (1)
  • Compliance with the mandatory and optional grounds for exclusion as stated in the Aanbestedingswet 2012.

08Award criteria

Award criterion Quality – Lot 1weight n/a

Assessment of the quality for the delivery and installation of audiovisual equipment and additional services on lot 1.

Award criterion Quality – Lot 2weight n/a

Assessment of the quality for the hire of audiovisual equipment and lighting including technical support during events on lot 2.

Award criterion Price – Lot 1weight n/a

Assessment of the price for the delivery and installation of audiovisual equipment and additional services on lot 1.

Award criterion Price – Lot 2weight n/a

Assessment of the price for the hire of audiovisual equipment and lighting including technical support during events on lot 2.

09Process & timeline

Publication of announcement on TenderNed
Vrijdag 10 oktober 2025
Registration for inspection lot 1
Vrijdag 24 oktober 2025 vóór 12:00uur
Inspection lot 1
Woensdag 29 oktober 2025 09.00 uur – 12.00 uur
Deadline for submitting questions for first Nota van Inlichtingen
Vrijdag 31 oktober 2025 vóór 10:00uur
Publication of first Nota van Inlichtingen
Uiterlijk vrijdag 14 november 2025
Deadline for submitting questions for second Nota van Inlichtingen
Vrijdag 21 november vóór 10:00uur
Publication of second Nota van Inlichtingen
Uiterlijk vrijdag 5 december 2025
Closing date for receipt of bids
Vrijdag 19 december 2025 vóór 09:15uur
Sending of award decision
Uiterlijk maandag 26 januari 2026
Verification interviews lot 1 and lot 2
Maandag 2 februari 2026
End of standstill period
Maandag 16 februari 2026, om 23:59uur
Effective date Framework Agreement lot 1
15 april 2026
Ingangsdatum Raamovereenkomst perceel 2
1 april 2026

10Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

11Bidders in this segment

#Likely bidderFitWins
1de Rolf groepUnknown9916×
2AENCUnknown9918×
3AVEX B.V.SME9516×
4Technisch Bureau Jacot B.V.SME9514×
5Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9412×
6NFGD Zoetermeer B.V.SME9011×

12Tender documents

Bijlage Prijsblad AV middelen perceel 1 DEFINITIEFxlsxDec 16, 2025 · 705 KB
Bijlage Prijsblad AV middelen perceel 2 - d.d. 8-12-2025xlsxDec 8, 2025 · 35 KB
Nota van Inlichtingen 2 AV-Middelen Avans HogeschoolxlsxDec 5, 2025 · 63 KB
Bijlage Programma van Eisen - Perceel 2 - nav NvI 2pdfDec 5, 2025 · 236 KB
Nota van inlichtingen 2025-12-05-5pdfDec 5, 2025 · 20 KB
CMDB lijst nieuwxlsxDec 5, 2025 · 185 KB
Bijlage Programma van Eisen Perceel 1 - nav NvI 1pdfNov 13, 2025 · 403 KB
Beschrijvend document Openbaar Europees aanbesteding AV-middelen - nav NvI 1pdfNov 13, 2025 · 549 KB
Nota van Inlichtingen 1 AV-Middelen Avans HogeschoolxlsxNov 13, 2025 · 53 KB
Bijlage Uitgangspunten en factuurvereisten Leverancier AvanspdfOct 12, 2025 · 134 KB
Bijlage Algemene Inkoopvoorwaarden AvanspdfOct 12, 2025 · 297 KB
Bijlage Gedragscode DuurzaamheidpdfOct 12, 2025 · 1434 KB

13Legal themes that may be relevant here

14Frequently asked questions

What is the purpose of the framework agreements in this assignment?
The purpose is to enter into two framework agreements with one contractor per agreement for the on-call delivery of high-quality audiovisual equipment, additional services (service and support), and the rental of audiovisual equipment including technical guidance during events.
What does the rental of audiovisual equipment entail?
The assignment includes the on-call rental of audiovisual equipment, during which support and technical guidance are also provided during events.
Which services are offered with the fixed delivery of AV equipment?
With the fixed delivery of audiovisual equipment, additional services in the form of service and support are also offered on an on-call basis at a market-conform price.

Automatically compiled from the official tender data and documents.

15Estimated value versus the market

p25
€ 340K
median
€ 750K
p75
€ 2,2 mln
deze opdracht

Gegunde waarden in CPV 32 · leveringen n=274