AwardedSuppliesEuropeanOpen
Audiovisual equipment and additional services council chamber, wedding hall/committee room
Gemeente Dijk en Waard · Open · 1 lots · 387237
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
32321300
Estimated value
€ 450K
estimated
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
This EU procurement concerns the delivery and services of audiovisual equipment for the council and meeting rooms of the municipality Dijk en Waard. The award will be based on the most economically advantageous tender.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 32SuppliesEU tender
01What is being requested
Delivery of audiovisual equipment and additional services for the council chamber, wedding hall and committee room, including the integration of a meeting management system. The assignment includes the installation and maintenance for a period of approximately four years with extension options.
The municipality Dijk en Waard is looking for an AV supplier/system integrator with demonstrable experience in the installation and maintenance of audiovisual equipment for council and committee rooms. A meeting management system must be fully integrated, including the necessary links with the council information platform.
1Audiovisual equipment and additional services council chamber, wedding hall/committee room€450,000
02Outcome
Awarded
NFGD Zoetermeer B.V.
Award value
€444,730
vs. estimate
-1%
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure a seamless link between the meeting management system and the council information system. Pay close attention to the total budget to prevent exclusion. Ensure that all mandatory attachments, such as the checklist and declarations, are submitted completely and correctly.
04Points of attention
Important · 5
The total purchase may not exceed € 450,000 excluding VAT.Important
Submitting variants is not permitted.Important
The standstill period must be at least 90 days.Important
All documents must be drafted in the Dutch language.Important
Bidders must be authorized to sign in accordance with the KvK register.Important
05Can I take part?
Technical — Demonstrable experience in the installation and maintenance of audiovisual equipment for council and committee rooms.
Exclusion ground — Application of grounds for exclusion as stated in part III of the UEA.
06Exclusion grounds
Exclusion grounds (1)
- Application of grounds for exclusion as stated in part III of the UEA.
07Award criteria
Award criterion 1 – Functional description Audiovisual solutionmaximaal 35 punten
Assessment of the functional description of the audiovisual solution.
Award criterion 2 – Implementation Audiovisual solutionmaximaal 25 punten
Assessment of the implementation of the audiovisual solution.
Award criterion 3 – Management & supportmaximaal 20 punten
Assessment of the management and support.
Lowest Pricemaximaal 20 punten
Assessment of the price.
08Process & timeline
Publication of tender including documents
22 juli 2025
Site visit (gemeentehuis Parelhof 1)
30 juli 2025
Deadline for submitting questions
2 september 2025
Publication of Note of Clarification
5 september 2025
Submission of tender
22 september 2025
Opening of vault
22 september 2025
Assessment of tenders
22 - 25 september 2025
Notification of award decision
25 september 2025
Final award
16 oktober 2025
Effective date of agreement
Na 16 oktober 2025
09Value in context
€450,000
10Bidders in this segment
#Likely bidderFitWins
1de Rolf groepUnknown9916×
2AENCUnknown9918×
3Technisch Bureau Jacot B.V.SME9514×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME9312×
5AVEX B.V.SME9214×
6Kinly BeneluxUnknown909×
11Tender documents
TN538702 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251028112646pdfOct 29, 2025 · 11 KB
Bijlage D controlelijst in te leveren stukken d.d. 2 september 2025docxSep 3, 2025 · 41 KB
Plattegrond raadzaalpdfSep 3, 2025 · 390 KB
bijlage H Inschrijvingsbiljet d.d. 02092025xlsxSep 3, 2025 · 32 KB
Bijlage A, technische bijlage bouwkundig 5jul2025 (1)pdfSep 3, 2025 · 158725 KB
Nota van inlichtingen 2025-09-03-1pdfSep 3, 2025 · 24 KB
TN538702 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250903131521pdfSep 3, 2025 · 11 KB
Plattegrond commissie-trouwzaalpdfSep 3, 2025 · 542 KB
OneDrive_2025-08-25 (1)zipAug 25, 2025 · 531 KB
Nota van inlichtingen 2025-08-21-1pdfAug 21, 2025 · 2 KB
Nota van inlichtingen 2025-07-30-1pdfJul 30, 2025 · 2 KB
Nota van inlichtingen 2025-07-29-1pdfJul 29, 2025 · 8 KB
12Legal themes that may be relevant here
Advies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst dAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
13Frequently asked questions
What is the specific assignment description for the audiovisual equipment?
The assignment concerns the installation and maintenance of audiovisual equipment for the council, committee and wedding hall. A meeting management system must be fully integrated, including the necessary links with the council information platform.
Which information security standards must the assignment comply with?
The implementation of information security is structured according to the Baseline Informatiebeveiliging Overheid (BIO), which is based on NEN-ISO/IEC 27001:2017, Annex A and NEN-ISO/IEC 27002:2017.
Which phases are used in the execution of the project?
The project is executed through various phases, including an initiation phase, design phase, construction phase, physical installation, testing phase and workshops. A turn key approach is used.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 340K
€ 340K
median
€ 750K
€ 750K
p75
€ 2,2 mln
€ 2,2 mln
€ 450K
Gegunde waarden in CPV 32 · leveringen n=274