Application for paperless meetings
Radboud Universiteit is looking for a digital solution to streamline the entire logistical process of meetings and decision-making. The solution must support agenda planning, meeting preparation, management of unstructured documents, navigating authorization processes, facilitating the meeting itself, and following up on decisions. Key requirements include a user-friendly interface, integration with existing systems (e-mail, calendar, document storage), and a robust workflow for document management and approval. The procurement focuses on a negotiated procedure without publication, requiring a fast, flexible selection of a supplier. The solution must be scalable, comply with the university's privacy and security standards, and provide a clear service-level agreement (SLA) for support and maintenance.
Supplies · Onderhandeling zonder bekendmaking · European procedure
01What is being requested
Radboud Universiteit is looking for a digital solution to streamline the entire logistical process of meetings and decision-making. The solution must support agenda planning, meeting preparation, management of unstructured documents, navigating authorization processes, facilitating the meeting itself, and following up on decisions. Key requirements include a user-friendly interface, integration with existing systems (e-mail, calendar, document storage), and a robust workflow for document management and approval. The procurement focuses on a negotiated procedure without publication, requiring a fast, flexible selection of a supplier. The solution must be scalable, comply with the university's privacy and security standards, and provide a clear service-level agreement (SLA) for support and maintenance.
Radboud Universiteit is looking for a solution to digitally support the logistics of both meeting and decision-making processes, which are based on large amounts of unstructured documents, in an efficient and user-friendly manner. This concerns the entire logistical process: planning (term) agendas, preparing meetings, navigating authorization processes, the meetings themselves, and the follow-up of the meetings.
02Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
03Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
04Likely competitors
05Legal themes that may be relevant here
06Frequently asked questions
What is the purpose of the requested application?
Which specific processes must be digitally supported?
Automatically compiled from the official tender data and documents.
07Estimated value versus the market
€ 350K
€ 737K
€ 1,9 mln
Gegunde waarden in CPV 48 · leveringen n=653