AwardedSuppliesEuropeanOpenGreen
Printing equipment and management software
Stichting Pallas · Open · 1 lots · 347371
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100
Estimated value
€ 255K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
This tender concerns the delivery, installation, and maintenance of 25 multifunctionals and management software for Stichting Pallas. The contract has a term of 5 years with options for extension.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tenderGreen / SPP
01What is being requested
Delivery and installation of 25 multifunctionals, associated management software, and the maintenance thereof for a term of 60 months with two extensions of 12 months.
The objective of this Tender is to contract one supplier for the delivery of printing equipment, associated software, and the maintenance thereof.
1Printing equipment and Management Software—
02Outcome
Awarded
Het Dokument B.V.
Award value
€255,000
Bidders
4
03Strategic insight
Strategic insight · AI analysis
Ensure a very detailed implementation plan that guarantees the continuity of the business process. When focusing on the qualitative components, demonstrate a proactive attitude and a true partnership. Strictly adhere to the page limits per section to prevent rejection.
04Points of attention
Important · 5
The implementation plan may contain a maximum of 5 A4 pages.Important
The description of service, account management, and partnership is limited to a maximum of 3 A4 pages.Important
The description for minimizing impact may cover a maximum of 2 A4 pages.Important
The equipment must be compatible with the existing PaperCut MF software.Important
Reference projects must not have started more than 3 years ago if they are still ongoing.Important
05Can I take part?
Technical · 2
E1 References: a reference assignment of equivalent assignments that have been performed satisfactorily, professionally, timely, and on a regular basis.Technical
E2 Environmental management systemTechnical
Other · 1
E3 Utreksel commercial registerOther
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Implementation plan200 punten
Plan regarding delivery, implementation, training, and aftercare of the multifunctionals, including schedule, PoC phase, cooperation with PaperCut, project team, division of tasks, resources, risk analysis, and communication.
Service, account management and partnership300 punten
Organization of service, reliability, and uptime, relief regarding ICT developments, proactivity, innovation, and the bidder's expectations towards the contracting authority.
Minimizing impact100 punten
Measures to minimize environmental impact, such as reducing the impact of consumables, transport movements, handling of empty toner bottles, and energy consumption, and influencing printing behavior.
Price40
The price of the assignment.
08Process & timeline
Requests for additional information
23/09/2024 10:00 +02:00
Deadline for receipt of tenders
14/10/2024 12:00 +02:00
Opening date
14/10/2024 12:05 +02:00
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME99165×
5Dustin Netherlands B.V.SME99109×
6Bechtle direct B.V.SME9985×
11Tender documents
TN483217 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20241211141751pdfDec 12, 2024 · 11 KB
Nota van InlichtingenpdfSep 25, 2024 · 478 KB
Bijlage C Machine specificaties - Stichting PallaspdfSep 1, 2024 · 71 KB
Bijlage H Concept mantelovereenkomst - Stichting PallaspdfSep 1, 2024 · 238 KB
Bijlage F Referenties - Stichting PallasdocxSep 1, 2024 · 36 KB
Bijlage A Programma van Eisen - Stichting PallaspdfSep 1, 2024 · 189 KB
Beschrijvenddocument Stichting PallaspdfSep 1, 2024 · 348 KB
Bijlage G Format indienen vragen Nota van Inlichtingen - Stichting PallasxlsxSep 1, 2024 · 25 KB
Bijlage B Programma van Wensen - Stichting PallaspdfSep 1, 2024 · 171 KB
Bijlage E Machine- en volumeoverzicht - Stichting PallasxlsxSep 1, 2024 · 31 KB
TN483217 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240830091012pdfSep 1, 2024 · 12 KB
Bijlage D Prijzenblad - Stichting PallasxlsxSep 1, 2024 · 41 KB
12Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst dAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
13Frequently asked questions
What is the intended term of the agreement?
The initial framework agreement has a term of 5 years, with the possibility of two extensions of 1 year each.
What conditions apply to the rental of the equipment during extension years?
In the extension years, a maximum of 25% of the initial rental price may be charged for the rental of the equipment. Additionally, devices may be returned during the extension years without additional costs.
How are the costs for scans and the return of equipment handled?
A zero rate applies to scans, meaning these are not charged. No costs will be charged for the return and wiping of equipment during or at the end of the framework agreement, subject to any residual terms due.
What is the composition of the printed price?
All variable and fixed costs, such as toner, ink, drum, toner waste containers, consumables, call-out charges, and repair, are included in the printed price. Exceptions to this are the rental of the machine, staples, electricity, and paper.
How is the Total Cost Bidder (TKI) calculated?
The TKI calculation applies to the entire term of the initial framework agreement of 5 years and the potential two extensions of 1 year. Implementation costs are part of this and will be invoiced once at the start.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
€ 255K
Gegunde waarden in CPV 30 · leveringen n=1263