AwardedServicesEuropeanOpen
Administrative Office FA/PSA
Bestuursbureau Attendiz · Open · 1 lots · 339760
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79211100
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
The assignment includes the financial and personnel administration, including system management and specific interfaces for an educational institution.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 79ServicesEU tender
01What is being requested
It concerns the execution of the financial administration and personnel administration (PSA) for Attendiz, including the delivery of associated systems and tooling for, among other things, budgeting and recruitment and selection.
The execution of personnel and financial administration on behalf of and partially in collaboration with Attendiz, as well as the deployment of systems required to perform the administration in accordance with the current situation description and requirements/wishes. In this regard, the Contractor is responsible for the migration and configuration of the systems. Unlike stated in the current situation, the preparation of the journal entries (the contractor will process these in the system after submission) will be performed by Attendiz itself in the new contract.
11—
02Strategic insight
Strategic insight · AI analysis
Ensure a strong approach for monitoring to objectify the subjective KPI assessments. Pay extra attention to the data conversion of historical data of active employees. Verify the technical possibilities for the required interfaces with external systems such as ParnasSys and the vabo system.
03Points of attention
Important · 6
The contractor is responsible for the functional management of the delivered systems.Important
A necessary interface with ParnasSys must be maintained.Important
The contractor must submit a plan of approach for monitoring and reporting the KPIs.Important
The conversion of data must be complete and correct before 1 January 2025.Important
The interface with the occupational health service (Human Capital Care) is a requirement.Important
The interface with the vabo system of ObT must be realized to achieve automation of replacements.Important
04Can I take part?
Technical — The bidder has experience in managing the financial administration for an educational institution in PO with at least 400 employees and 8 school locations.
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
KPIsweight n/a
The Client's contact persons provide a score on a scale of 1 to 10 for each evaluation period for, among other things, communication, proactivity, availability, user-friendliness, and response time. The average score must be at least 8.
07Process & timeline
expected publication award decision
18 september
end of standstill period
9 oktober
run 13
10-1-2025
go live
1 januari 2025
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1BDO Audit & Assurance B.V.SME9657×
2Pricewaterhousecoopers Accountants N.V.SME9654×
3Maandag Interim Professionals B.V.SME95387×
4Daan B.V.SME95154×
5Unique Nederland B.V.SME95103×
6FlextenderUnknown9583×
10Tender documents
TN472432 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20241106122556pdfNov 7, 2024 · 9 KB
TN472432 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240717162148pdfJul 17, 2024 · 10 KB
Attendiz Administratiekantoor FA-PSA NvI2 2024-07-17pdfJul 17, 2024 · 65 KB
Attendiz Administratiekantoor FA-PSA Nota 1 2024-07-05pdfJul 5, 2024 · 171 KB
Attendiz Administratiekantoor FA-PSA Prijzenblad 2024-07-05xlsxJul 5, 2024 · 19 KB
Model-verwerkersovereenkomst-4_0docxJun 16, 2024 · 85 KB
Algemene InkoopvoorwaardenpdfJun 16, 2024 · 246 KB
TN472432 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240614170118pdfJun 16, 2024 · 9 KB
Attendiz Administratiekantoor FA-PSA UEA 2024-06-14pdfJun 16, 2024 · 2097 KB
Attendiz Administratiekantoor FA-PSA Document 2024-06-14pdfJun 16, 2024 · 468 KB
Attendiz Administratiekantoor FA-PSA (concept) overeenkomst 2024-06-14pdfJun 16, 2024 · 171 KB
Attendiz Administratiekantoor FA-PSA Referentie format 2024-06-14docxJun 16, 2024 · 32 KB
11Legal themes that may be relevant here
Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 689> Aanbesteder heeft vrijwillig bekendgemaakt dat hij een opdracht heeft gegund voor de inkoop van een softwareplatform voor gemeenComplaint upheldAdvies 440> Meervoudig onderhandse aanbestedingsprocedure voor een (concessie)opdracht voor diensten voor het beschikbaar stellen, plaatsen,Advies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat Advies 36> Openbare aanbestedingsprocedure met betrekking tot een overheidsopdracht voor de reiniging van metrovoertuigen. Klager voldoet v
12Frequently asked questions
What is the scope of the financial administration regarding bank accounts and invoicing?
The organization has 14 bank accounts. Annually, 9,800 purchase invoices and 600 sales invoices are processed.
Which collective labor agreements (CAO) apply to the employees within the organization?
The CAO PO applies to all employees, and for the directors, the CAO Bestuurders funderend onderwijs applies.
What is the responsibility of the contractor regarding the budget?
The contractor is responsible for the relevant activities and tooling required to ensure the budget is processed completely and timely in the financial administration system.
What role does the staff office have in accessing the accounting package?
The staff office will be granted access to the accounting package (currently Twinfield) for approximately 5 employees to perform tasks such as reporting and creating invoices.
How is the division of tasks regarding the journal entries arranged?
Contrary to the current situation, Attendiz performs the preparation of the journal entries itself, but the contractor will process these in the system after submission.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949