ClosedServicesEuropeanOpenGreen
Tender Multifunctional Printers for Stichting OVO
Stichting OVO · Open · 1 lots · 336534
3
3 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
50310000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This document is a general data processing agreement for the education sector that establishes the rights and obligations regarding the processing of personal data.
Services · Open · European procedure
Sustainability countsEuropean
CharacteristicsCPV 50ServicesEU tenderGreen / SPP
01What is being requested
The assignment concerns the delivery of products or services where the processor processes personal data on behalf of the educational institution in accordance with the underlying agreement.
The contracting authority wishes to contract one Contractor who provides at a minimum:
1Multifunctional Printers—
02Strategic insight
Strategic insight · AI analysis
Ensure full completion of Annex 1 with all specific processing activities and categories of personal data. Explain the security measures in accordance with the required standards such as ISO or ROSA. Ensure that the sub-processors comply with the same strict privacy conditions.
03Points of attention
Important · 5
The processor must enter into a sub-processor agreement with at least the same obligations.Important
The processor must inform the educational institution in the event of an intention to enforce by the supervisory authority.Important
In the event of a data breach, the processor must inform the educational institution without delay.Important
The processor must take technical and organizational measures for security.Important
The processor may not use personal data for advertising purposes.Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME10039×
2Lyreco Nederland BVSME9755×
3Konica Minolta Business Solutions Nederland B.V.SME9518×
4Combinatie Heijmans - SWARCOUnknown8625×
5Croonwolter&dros B.V.SME8218×
6Van Dorp Installaties bvSME8115×
07Tender documents
TN467242 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240626121537pdfJun 26, 2024 · 10 KB
Bijlage D - Prijzenblad - Stichting OVO inclusief aantallen clicks 2606204xlsxJun 26, 2024 · 44 KB
Stichting OVO NvI 2pdfJun 18, 2024 · 569 KB
Bijlage D - Prijzenblad - Stichting OVO NvI 1xlsxJun 4, 2024 · 44 KB
TN467242 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240604100921pdfJun 4, 2024 · 10 KB
Stichting OVO NvI 1pdfJun 4, 2024 · 553 KB
Verwerkersovereenkomst NvI 1pdfJun 4, 2024 · 350 KB
uea_467242_20240604101609pdfJun 4, 2024 · 1265 KB
Bijlage F - Referenties - Stichting OVOdocxMay 17, 2024 · 35 KB
Bijlage D - Prijzenblad - Stichting OVOxlsxMay 17, 2024 · 44 KB
Bijlage E - Volume- en machineoverzicht - Stichting OVOpdfMay 17, 2024 · 450 KB
Bijlage G - Format t.b.v. Nota van Inlichtingen - Stichting OVOxlsxMay 17, 2024 · 22 KB
08Legal themes that may be relevant here
Advies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
09Frequently asked questions
What is the scope of the assignment regarding the equipment and software?
The assignment includes the delivery and installation of 30 multifunctional printers, including cloud-based management software and cloud-based print management software, as well as the maintenance of the equipment and the delivered software.
What is the duration of the framework agreement and any possible extensions?
The initial framework agreement has a duration of 5 years, with the possibility of two extensions of 1 year each.
What conditions apply to the costs of the equipment in the extension years?
Regarding the rental of the equipment, no rental price may be charged during the extension years. Additionally, devices may be returned during the extension years at no additional cost.
How are the variable costs and the print price applied?
All variable and fixed costs, such as toner, ink, drum, toner waste containers, consumables, call-out costs, and repair, are included in the agreed print price. Exceptions to this are the rental of the machine, staples, electricity, and paper. A zero rate applies to scans.
How should the Total Cost Bidder (TKI) be calculated?
The TKI calculation applies to the entire duration of the initial framework agreement of 5 years and the potential two extensions of 1 year. The implementation costs are part of this TKI calculation and will be invoiced once at the start of the framework agreement.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 3,3 mln
€ 3,3 mln
deze opdracht
Gegunde waarden in CPV 50 · diensten n=1189