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Tender Digital Archive Space (DAR)

Gemeente Helmond · Open · 1 lots · 264067
Type
Services
72252000
Estimated value
€ 820K
estimated
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence low

The Municipality of Helmond is offering a digital archive space (DAR) for the sustainable storage and management of information objects, including those with an infinite retention period. The objective is to comply with archive and privacy legislation, transfer certain data to the RHCe after a fixed period, and phase out the current Verseon system. The contract concerns an open procedure for services, aimed at a robust, scalable, and secure digital storage solution that supports integration with existing municipal systems.

Services · Open · European procedure

Sustainability countsEuropean
Contracting authority
Gemeente Helmond
Noord-Brabant
Contract type
Services
Open
Estimated value
€820,000
estimated value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72252000
Location
Helmond, Noord-Brabant
CharacteristicsCPV 72ServicesEU tenderGreen / SPPdigital archivingsustainable storagearchive legislation

01What is being requested

The Municipality of Helmond is offering a digital archive space (DAR) for the sustainable storage and management of information objects, including those with an infinite retention period. The objective is to comply with archive and privacy legislation, transfer certain data to the RHCe after a fixed period, and phase out the current Verseon system. The contract concerns an open procedure for services, aimed at a robust, scalable, and secure digital storage solution that supports integration with existing municipal systems.

The Municipality of Helmond requires a facility suitable for the sustainable storage and management of information, ensuring compliance with legal requirements as established in archive and privacy legislation. The Digital Archive Space is intended for the sustainable preservation of information objects with a long retention period until the moment of destruction, and for information objects with an infinite retention period that are transferred to the RHCe after a determined period. With the implementation of the new Digital Archive Space, Verseon will also be phased out.

72252000€ 820KServices
1Lot 1€820,000

02Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

03Value in context

€820,000

04Likely competitors

#Likely bidderFitWins
1Visma Circle B.V.SME9933×
2PinkRoccade Local Government B.V.SME9866×
3Centric Netherlands B.V.SME9772×
4Protinus IT B.V.SME9751×
5Visma Roxit B.V.SME9729×
6Unit4 Business Software Netherlands B.V.SME9729×

05Legal themes that may be relevant here

06Frequently asked questions

What is the purpose of the Digital Archive Space (DAR)?
The Digital Archive Space is intended for the sustainable storage and management of information objects, ensuring compliance with the legal requirements of archive and privacy legislation.
How are information objects with an infinite retention period handled?
Information objects with an infinite retention period are transferred to the RHCe after a determined period.
Which system will be replaced by the new Digital Archive Space?
With the implementation of the new Digital Archive Space, the current Verseon system will be phased out.
Which aspects are important when selecting the solution?
The contract focuses on a robust, scalable, and secure digital storage solution that supports integration with existing municipal systems and meets sustainability criteria.

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
€ 820K

Gegunde waarden in CPV 72 · diensten n=1436