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AwardedServicesEuropeanOpen

A07.169B.2024 Management and Security of reception location for Ukrainian displaced persons

Gemeente Leiden · Open · 1 lots · 356160
Type
Services
70333000
Estimated value
€ 671K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This tender concerns the management, security, and service provision for the reception of Ukrainian displaced persons by the Municipality of Leiden. The assignment has a maximum duration of 4 years.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente Leiden
Contract type
Services
Open
Estimated value
€671,000
estimated value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
70333000
Location
Netherlands
CharacteristicsCPV 70ServicesEU tenderrefugee accommodationsecurity servicesmunicipal services

01What is being requested

Management and security of a reception location for Ukrainian displaced persons, including facilities, cleaning and maintenance, with an initial duration of 1 year.

Municipalities arrange the realization of the reception for these refugees. Municipality of Oegstgeest provides reception for 70 Ukrainians in the current Dienstencentrum (Kasteellaan 5-7). There is a chance that these Ukrainians will move to another location. Additionally, it is possible that a second location will be opened for a similar target group (also in terms of size). This is also a part of this assignment. Accommodating refugees requires facilities, services, and security at the reception location(s).

70333000€ 671KServices
1Management and Security of reception location for Ukrainian displaced persons€671,000

02Outcome

Awarded

VIZZION B.V.

Award value
€652,080
vs. estimate
-3%
Bidders
9

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the reference projects exactly meet the stated value and term. Check whether the insurance policy covers the correct amounts. Provide a current quality manual if NEN certification is lacking.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The bidder must agree to the waiting room construction.Important
Proof of insurance must be submitted within seven calendar days after request.Important
When using a combination of parties, they must collectively meet the requirements.Important
Contacting employees other than the procurement advisor may lead to exclusion.Important

05Can I take part?

Financial · 1
Possess business liability insurance with a minimum of € 1,250,000.00 per claim and a maximum of € 2,500,000.00.Financial
Technical · 2
At least 1 reference project with at least 1 year of experience in managing and securing a reception location in the Netherlands, with a contract value of at least € 402,000.00.Technical
The reference project must not have been completed more than 3 years ago.Technical
Professional capability · 2
Certified according to the NEN 4400-1 standard or an equivalent alternative such as a proprietary quality manual.Professional capability
Registration in the national professional or trade register of the country of establishment.Professional capability

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

qualityweight n/a

Assessment of the quality of the submitted tender.

priceweight n/a

Sub-award criterion price.

08Process & timeline

Publication of Tender Documents
30-09-2024
Register for inspection
04-10-2024
Inspection
08-10-2024
Note of Clarifications 1 (deadline for submitting questions)
14-10-2024, 10:00
Note of Clarifications 1 (target date for availability)
05-11-2024
Deadline for submitting Tenders
15-11-2024, 10:00
Assessment of Tenders
Week 47
Target date for sending Award Decision
06-12-2024
Verification meeting (if necessary)
Week 50
End of objection period (objection period of 21 days)
27-12-2024
Sending Final award
27-12-2024
Award of contract
01-03-2025

09Value in context

€671,000

10Bidders in this segment

#Likely bidderFitWins
1Daiwa House Modular Europe Jan Snel B.V.SME743×
2Elite Security Force B.V.SME711×
3VIZZION B.V.SME711×
4Huis ten WoldeUnknown702×
5Fletcher Hotel-restaurant SteenwijkUnknown702×
6Kick Catering B.V.SME691×

11Tender documents

TN495184 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250602143444pdfJun 3, 2025 · 13 KB
Nota van inlichtingen 2024-11-28-1pdfNov 28, 2024 · 12 KB
TN495184 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241114093103pdfNov 14, 2024 · 12 KB
Nota van Inlichtingen - Beheer en beveiliging opvanglocatiexlsxNov 7, 2024 · 28 KB
Bijlage 3. Opgave referentieprojectendocxNov 6, 2024 · 22 KB
Bijlage 2. Begane grond met kamernummerspdfNov 6, 2024 · 178 KB
Bijlage 2. Eerste verdieping met kamernummerspdfNov 6, 2024 · 149 KB
Bijlage 5. Artikelenlijst startpakketdocxNov 6, 2024 · 17 KB
Bijlage 4. MVOI diensten en leveringendocxNov 6, 2024 · 311 KB
uea_495184_20241105101006pdfNov 6, 2024 · 1585 KB
TN495184 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20241105101407pdfNov 6, 2024 · 12 KB
Aanbestedingsleidraad beheer en beveiliging opvanglocatie DEF 2.0pdfNov 6, 2024 · 792 KB

12Legal themes that may be relevant here

13Frequently asked questions

Are there common areas available for the residents?
Yes, there is a shared living room and garden available. In one of the kitchens, there is also a table where meals can be eaten.
Is the contractor obliged to take out contents insurance?
No, the requirement for contents insurance has been removed.
What is the scope of the assignment regarding the locations?
The assignment includes the current Dienstencentrum (Kasteellaan 5-7) where 70 Ukrainians are being received. There is a chance that this group moves to another location or that a second location is opened for a similar target group.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 380K
median
€ 857K
p75
€ 2,4 mln
€ 671K

Gegunde waarden in CPV 70 · diensten n=131